Virtual Assistant

About The Role

Invicta Software is seeking a highly organized and proactive Virtual Assistant to join our dynamic team. This pivotal role supports various departments by managing administrative tasks, streamlining communication, and ensuring smooth daily operations. If you thrive in a fast-paced environment and enjoy multitasking with precision, this opportunity is perfect for you.

As a Virtual Assistant at Invicta Software, you will play a key role in enhancing productivity and enabling our team to focus on delivering exceptional solutions. Your attention to detail and ability to anticipate needs will make a significant impact on our company’s success.

Key Objectives

• Provide comprehensive administrative support to multiple teams remotely.
• Manage schedules, correspondence, and project follow-ups efficiently.
• Ensure timely communication and coordination across departments.
• Assist in organizing meetings, preparing reports, and maintaining documentation.

Responsibilities

• Handle email management, calendar scheduling, and appointment coordination.
• Prepare and edit documents, presentations, and reports as needed.
• Assist with data entry, record keeping, and file organization.
• Coordinate virtual meetings, including sending invites and managing logistics.
• Support internal communication by drafting and distributing updates.
• Conduct basic research and compile information for projects.
• Manage travel arrangements and expense tracking when required.
• Collaborate with team members to ensure deadlines and priorities are met.

Requirements

• Proven experience as a Virtual Assistant or in a similar administrative role.
• Excellent written and verbal communication skills in English.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with virtual communication tools such as Zoom, Slack, or Microsoft Teams.
• High level of discretion and confidentiality when handling sensitive information.
• Reliable internet connection and a dedicated workspace for remote work.
• Ability to work independently and as part of a collaborative team.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Prior experience supporting software or technology teams is a plus.
• Basic understanding of project management tools (e.g., Trello, Asana) is advantageous.

Benefits

• Flexible remote work environment promoting work-life balance.
• Competitive compensation package.
• Opportunities for professional development and growth within the company.
• Collaborative and inclusive company culture.
• Access to cutting-edge tools and technology to support your success.

Key skills/competency

• Administrative Support
• Scheduling
• Communication
• Document Management
• Data Entry
• Project Coordination
• Microsoft Office Suite
• Google Workspace
• Virtual Meeting Tools
• Organizational Skills