Accounts Payable Assistant (Entry Level)
INVICTA SOFTWARE · United States
- Hybrid
- Full-time
- $40,000 / year
- United States
Job highlights
- Process invoices and expense reports accurately and timely.
- Maintain accurate financial records and vendor relationships.
- Ensure compliance with accounting standards and policies.
- Collaborate with teams and vendors on payment issues.
- Entry-level accounting role with growth opportunities.
About the role
Accounts Payable Assistant
About The Role
Invicta Software is seeking a detail-oriented and motivated Accounts Payable Assistant to join our finance team. This entry-level position offers a fantastic opportunity to launch your career in accounting by supporting our accounts payable operations. You will play a key role in ensuring timely and accurate processing of invoices and payments, helping maintain strong vendor relationships and contributing to the overall financial health of the company.Key Objectives
- Assist in the timely processing and verification of invoices and expense reports.
- Support the accounts payable team in maintaining accurate financial records.
- Help ensure compliance with company policies and accounting standards.
- Collaborate with internal teams and external vendors to resolve payment discrepancies.
Responsibilities
- Review and verify invoices for accuracy, completeness, and proper authorization.
- Enter invoice data into the accounting system and prepare payment batches.
- Assist with matching purchase orders, invoices, and receipts.
- Communicate with vendors regarding payment status and resolve any discrepancies.
- Maintain organized and up-to-date accounts payable files and records.
- Support month-end closing activities related to accounts payable.
- Assist with other administrative and financial tasks as needed.
Qualifications
- High school diploma or equivalent; Associate’s degree in Accounting, Finance, or related field preferred.
- Basic understanding of accounting principles and accounts payable processes.
- Proficiency in Microsoft Office, especially Excel.
- Familiarity with accounting software or ERP systems is a plus.
- Strong attention to detail and organizational skills.
- Excellent communication skills, both written and verbal.
- Ability to work collaboratively in a team environment.
- Willingness to learn and adapt in a fast-paced setting.
Benefits
- Competitive entry-level salary with opportunities for growth.
- Comprehensive health, dental, and vision insurance plans.
- 401(k) retirement plan with company match.
- Paid time off and holiday benefits.
- Supportive and inclusive workplace culture.
- Ongoing training and professional development opportunities.
Key skills/competency
- Accounts Payable
- Invoice Processing
- Financial Records
- Vendor Relations
- Accounting Principles
- Microsoft Excel
- Attention to Detail
- Communication Skills
- Team Collaboration
- Data Entry
Skills & topics
- Accounts Payable Assistant
- Accounts Payable
- Invoice Processing
- Accounting Clerk
- Entry Level Accounting
- Finance Assistant
- AP Specialist
- Bookkeeping Assistant
- Data Entry
- Financial Operations
How to get hired
- Tailor your resume: Highlight relevant accounting coursework, Microsoft Office skills, and any AP experience.
- Showcase attention to detail: Emphasize organizational skills and accuracy in previous roles or projects.
- Demonstrate eagerness to learn: Express your motivation to grow within the finance field at Invicta Software.
- Prepare for behavioral questions: Be ready to discuss teamwork, problem-solving, and handling discrepancies.
- Research Invicta Software: Understand their mission and values to align your application and interview responses.
Technical preparation
Practice Excel formulas for data entry and analysis.,Review basic accounting principles and AP procedures.,Familiarize with common accounting software features.,Understand invoice verification and matching processes.
Behavioral questions
Describe a time you ensured accuracy in your work.,How do you handle discrepancies or payment issues?,Discuss your experience working in a team environment.,How do you prioritize tasks and manage your time?
Frequently asked questions
- What are the main responsibilities for an Accounts Payable Assistant at Invicta Software?
- The Accounts Payable Assistant at Invicta Software is responsible for processing and verifying invoices, entering data into the accounting system, assisting with payment batches, matching purchase orders, communicating with vendors, and maintaining AP files. You will also support month-end closing activities and other administrative tasks.
- Is this a remote or on-site position for the Accounts Payable Assistant role?
- Based on the job description provided, there is no explicit mention of the work arrangement. However, entry-level finance roles are often on-site to facilitate training and team collaboration. It's recommended to inquire about the work arrangement during the application process.
- What are the required qualifications for the Accounts Payable Assistant position?
- A high school diploma or equivalent is required. An Associate’s degree in Accounting, Finance, or a related field is preferred. You'll also need a basic understanding of accounting principles, proficiency in Microsoft Office (especially Excel), and strong attention to detail and communication skills.
- Does Invicta Software offer opportunities for career growth for an Accounts Payable Assistant?
- Yes, Invicta Software highlights that this entry-level position offers competitive salaries with opportunities for growth. They also provide ongoing training and professional development to support career advancement within the company.
- What kind of accounting software or systems is Invicta Software looking for familiarity with?
- While not strictly required, familiarity with accounting software or ERP systems is listed as a plus for the Accounts Payable Assistant role. Demonstrating any experience with such systems will strengthen your application.
- How can I make my resume stand out for an Accounts Payable Assistant job at Invicta Software?
- To make your resume stand out, highlight any experience or coursework related to accounting principles and AP processes. Emphasize your proficiency in Microsoft Excel and any other relevant software. Quantify achievements whenever possible, such as 'processed X invoices per week' or 'reduced processing errors by Y%.'