Administrative Assistant
Invesco
Job Overview
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Job Description
About Invesco
As one of the world’s leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients by delivering innovative investment strategies and vehicles worldwide.
What’s in it for you?
Enjoy comprehensive benefits including flexible paid time off, hybrid work schedule, 401(K) matching, health & wellbeing benefits, parental leave, and an employee stock purchase plan.
About the Role
The Administrative Assistant supports the Americas Product organization across the full product lifecycle offering high‑level administrative support to the Global Product team. The candidate must be highly organized, adaptable, and capable of managing multiple priorities while maintaining professionalism and discretion.
Responsibilities
- Manage calendars, schedules, and meeting logistics.
- Coordinate internal and external meetings with room setup and catering.
- Handle travel arrangements and related logistics.
- Prepare and process expense reports, invoices, and documentation.
- Create detailed meeting invitations and materials.
- Maintain organized electronic files and support onboarding.
- Provide administrative backup and assist with editing memos and presentations.
Requirements
- 7+ years of executive and personal assistant experience.
- Exceptional communication, customer service, and organizational skills.
- Proficiency in Microsoft Office and supporting global teams.
- Strong interpersonal skills, discretion, and adaptability in a fast-paced environment.
- Proactive problem-solving and ability to handle confidential information.
Work Arrangement
This role requires spending at least four full days each week working in an Invesco office.
Equal Opportunity
Invesco is an equal opportunity employer committed to inclusivity and diversity.
Key skills/competency
- Administrative
- Calendar Management
- Meeting Coordination
- Travel Arrangements
- Expense Reporting
- Microsoft Office
- Communication
- Organization
- Discretion
- Global Support
How to Get Hired at Invesco
- Customize Your Resume: Tailor experiences to administrative support.
- Highlight Communication Skills: Emphasize clarity and discretion.
- Showcase Tech Proficiency: Detail Microsoft Office expertise.
- Prepare for Behavioral Questions: Use real examples of problem solving.
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