Asistente Administrativo

Overview

The Asistente Administrativo role at InterSystems provides high quality administrative support for internal and external clients, ensuring smooth communication between the Barcelona office and global offices.

Office and Reception

• Manage daily office operations and act as main contact for suppliers.
• Welcome visitors professionally and operate the telephone system.
• Distribute incoming mail and manage outgoing shipments cost-effectively.
• Maintain office orderliness, supplies, and equipment.

Administrative Support

• Organize travel arrangements and accommodations per company policies.
• Assist with travel bookings, report creation, and calendar updates.
• Coordinate team agendas, prepare meeting rooms, and schedule events.
• Support marketing material coordination and assist with finance processes.
• Manage databases, files, and provide support to international colleagues.

Executive Assistant Responsibilities

• Support the Regional Managing Director with agenda management.
• Coordinate senior managers' calendars to avoid scheduling conflicts.
• Prepare presentations, reports and confidential correspondence.

Qualifications and Skills

• At least 5 years of administrative experience in a corporate office.
• Strong organizational skills with the ability to multitask.
• Professional, proactive, and capable of both independent and team work.
• Fluency in Spanish and excellent written and spoken English.
• Advanced skills in MS Word, Excel, and PowerPoint.
• Professional appearance and behavior, with excellent communication skills.
• Discretion in handling confidential information.

About InterSystems

InterSystems is a creative data technology provider delivering unified solutions for healthcare, finance, manufacturing, and supply chain sectors in over 80 countries. Established in 1978 and headquartered in Boston, MA, InterSystems is known for its robust 24×7 customer support and innovative data platforms.

Key skills/competency

• Administrative Support
• Office Management
• Executive Assistance
• Calendar Management
• Multitasking
• Communication
• Organizational Skills
• MS Office
• Travel Coordination
• Customer Service