Administration Assistant(UAE NATIONAL)
International Schools Partnership Limited · Dubai, Dubai, United Arab Emirates
- On site
- Full-time
- AED 70,000 / year
- Dubai, Dubai, United Arab Emirates
Job highlights
- Support school operations and 'amazing learning'.
- Ensure child safety and well-being always.
- Handle visitor inquiries and administrative tasks.
- Assist with admissions, registrations, and data.
- Promote positive school community and values.
About the role
Administration Assistant
International Schools Partnership Limited is seeking an Administration Assistant to join their team. The role involves supporting the school's vision of 'amazing learning' and being the community's school of choice. A key aspect of this role is ensuring the safety and well-being of children at all times, adhering to professional codes of conduct and safeguarding principles.
Key Qualities And Skills
- Excellent communication and English language proficiency.
- Ability to work independently with attention to detail and accuracy.
- Capacity to liaise professionally with diverse individuals, including pupils.
- Proactive, flexible, and positive attitude with good initiative.
Core Purposes
- Welcome visitors and handle inquiries from families, visitors, staff, and children.
- Actively participate in the daily operations of a busy school environment.
- Support the school's mission to be the preferred community choice.
- Assist the registrar with local regulator requirements.
Key Duties Include
- Ensure the safety and care of children.
- Answer, screen, and direct telephone calls.
- Cross-check attendance for accurate pupil registration.
- Update lists, records, and contact details in the school database.
- Take and relay communications.
- Greet visitors and provide refreshments.
- Provide information to callers and visitors.
- Offer general administrative and clerical support to school leadership.
- Support school marketing and admissions activities.
- Assist the registrar with new pupil registration (KHDA, document collection).
- Maintain up-to-date pupil data on Engage (addresses, contacts, emails).
- Aid the registrar in processing educational licenses promptly.
- Apply for special approvals as needed, adhering to ministry guidelines.
- Coordinate with parents for document submission to ensure timely registrations.
- Ensure timely submission of end-of-year results, pupil promotions, and transfers.
- Compile and generate ministry-required pupil records (manual or online).
- Assist with school cover duties when necessary.
ISP Principles
ISP is committed to placing children and students at the heart of everything they do, recognizing that their success is the school's success. Wellbeing and safety are paramount for both learners and the learning environment. ISP ensures consistent identification and appropriate action for safeguarding and Health & Safety concerns.
The organization values treating everyone with care and respect, embracing diversity, and promoting the well-being of all. They operate effectively by focusing on key priorities and adhering to school policies and procedures.
Financial responsibility is exercised by making careful choices based on the needs of children, students, and schools. Continuous learning and improvement drive ISP, with a positive engagement in personal and professional development.
ISP Commitment to Safeguarding Principles
ISP is dedicated to safeguarding and promoting the welfare of children and young people. All staff are expected to share this commitment. Post holders undergo rigorous vetting, including online due diligence, reference checks, and satisfactory Criminal Background Checks covering the previous 10 years of employment history.
ISP Commitment to Diversity, Equity, Inclusion, and Belonging
ISP strives to foster an inclusive culture by identifying, hiring, developing, and retaining high-performing teammates irrespective of gender, ethnicity, sexual orientation, age, disability, neurodivergence, or socio-economic background. Candidates who align with ISP's vision and principles are encouraged to apply.
Key skills/competency
- Administration
- Communication
- Organization
- Customer Service
- Data Management
- Admissions Support
- Safeguarding
- Event Support
- Office Management
- Record Keeping
Skills & topics
- Administration Assistant
- School Administration
- Admissions Assistant
- Office Assistant
- Educational Assistant
- UAE National
- Dubai Jobs
- International Schools
- Customer Service
- Data Entry
How to get hired
- Tailor your resume: Highlight administrative experience and skills relevant to schools.
- Showcase communication skills: Emphasize proficiency in English and liaising with diverse groups.
- Demonstrate initiative: Provide examples of problem-solving and proactive work.
- Express commitment to safeguarding: Mention your understanding of child welfare protocols.
- Research ISP's values: Align your application with their focus on 'amazing learning' and community.
Technical preparation
Behavioral questions
Frequently asked questions
- What are the primary responsibilities of an Administration Assistant at The Aquila School?
- The primary responsibilities include welcoming visitors, managing inquiries, answering phones, maintaining databases, assisting with admissions and registrations, and ensuring the safety and well-being of children. You will also provide general administrative support to the school leadership and registrar.
- What are the essential skills for an Administration Assistant at International Schools Partnership Limited?
- Essential skills include excellent communication and English proficiency, strong attention to detail and accuracy, the ability to work independently and as part of a team, initiative, flexibility, and a positive, proactive attitude. Experience with administrative tasks and a commitment to safeguarding are also crucial.
- How does The Aquila School emphasize child safety and well-being in this role?
- Child safety and well-being are paramount. All staff share responsibility for ensuring children are safe and properly supervised. This commitment is reflected in the school's safeguarding policies and the expectation that all staff adhere to them, with rigorous vetting procedures in place.
- What does 'amazing learning' mean at The Aquila School, and how does the Administration Assistant contribute?
- 'Amazing learning' refers to providing enjoyable and meaningful learning experiences to maximize pupil progress. The Administration Assistant contributes by managing the smooth day-to-day operations of the school, allowing educators to focus on delivering these impactful learning experiences.
- What is the role of the Administration Assistant in supporting the registrar and admissions process?
- The Administration Assistant plays a key role in supporting the registrar by assisting with new pupil registrations, collecting necessary documents, maintaining pupil data on systems like Engage, processing educational licenses, and coordinating with parents to ensure timely completion of admissions and administrative requirements.
- What kind of professional development opportunities are available for an Administration Assistant at ISP?
- ISP is committed to continuous learning and improvement. While specific details for this role aren't provided, the company culture encourages personal and professional development, suggesting opportunities for growth and skill enhancement within the organization.
- What does ISP's commitment to Diversity, Equity, Inclusion, and Belonging mean for applicants?
- ISP is dedicated to building an inclusive culture. They aim to hire and retain diverse talent regardless of background. This means they welcome and value applications from individuals who share their vision and principles and are eager to contribute to the school's success.