Executive Assistant

@ Intact

About Intact

Our employees are at the heart of everything we do. At Intact, we help people, businesses, and society prosper in good times and remain resilient in bad times. We are committed to providing support, opportunities, and performance-led financial rewards while fostering a workplace that values growth and collaboration.

About the Role

The Executive Assistant will support the Vice President, HR and the Vice President, Marketing & Communications in our North American Specialty Solutions team. This role involves managing calendars, travel arrangements, meeting logistics, and ensuring team processes run smoothly across Canada and the United States.

Responsibilities

• Manage and organize calendars, travel and meeting arrangements.
• Coordinate team meetings and off-site logistics with precision.
• Oversee project implementation and track team KPIs.
• Collect, compile, and report data for HR and business needs.
• Handle sensitive and confidential information with discretion.
• Provide backup support to other Executive Assistants.

Requirements

• College diploma in administration or equivalent experience.
• Minimum 3 years experience with strong organizational skills.
• Proficiency in MS Office, MS Planner, Canva, Work Vivo, and Workday.
• Excellent written and verbal communication skills; bilingual (English/French) is an asset.
• Experience in Marketing, Communications, or HR is an asset.
• Must be eligible to work in Canada.

What We Offer

• Hybrid work model with flexible arrangements.
• Competitive financial rewards program and benefits package.
• Employee Share Purchase Plan with matching benefits.
• Extensive wellness and learning opportunities.
• A diverse and inclusive work culture.

Key skills/competency

Executive Support, Calendar Management, Travel Coordination, Meeting Logistics, KPI Tracking, MS Office, Confidentiality, Bilingual, HR Reporting, Project Coordination