Executive Virtual Assistant

Role Overview: Executive Virtual Assistant at InsideOut

The client, InsideOut, is a diversified investment and operations firm that actively invests in and manages numerous portfolio companies across various industries. Led by a dynamic CEO, the firm frequently launches and oversees new ventures, each requiring intense start-up coordination, project execution, and operational setup before being transitioned to dedicated leadership teams.

InsideOut is seeking a highly capable Executive Virtual Assistant (EVA) to serve as the CEO’s right hand. This trusted partner will bring exceptional organizational, communication, and project management skills to a fast-paced, entrepreneurial environment. The Executive Virtual Assistant will work directly with the CEO to manage day-to-day priorities, oversee high-level projects, and coordinate the early-stage setup and operations of new companies. This role demands initiative, judgment, and strategic thinking, going beyond mere task management. You will be deeply involved in meetings, strategic projects, and execution, ensuring nothing falls through the cracks as the CEO builds and scales new ventures.

Key Responsibilities

• Serve as the primary administrative and operational support for the CEO.
• Attend and document all CEO meetings, ensuring clear follow-up and action tracking.
• Provide comprehensive project management support from initiation and planning to execution and transition.
• Coordinate communication between internal teams, VAs, and business partners across multiple active companies.
• Develop and maintain efficient systems for workflow, documentation, and process tracking.
• Support the setup of new companies, including operational logistics, technology onboarding, and early-stage task coordination.
• Manage calendars, appointments, priorities, and deliverables for multiple ventures simultaneously.
• Conduct research, create reports, and assist with data and business analysis as needed.
• Exercise high discretion, confidentiality, and professionalism in all interactions.

Qualifications & Skills

• Proven experience (3+ years) as an Executive Assistant, Project Manager, or similar role supporting senior leadership.
• Strong project management background — ability to structure and manage complex, multi-phase initiatives.
• Fluent written and verbal communication in English.
• Tech-savvy: proficient in modern productivity tools (Google Workspace, ClickUp/Asana/Trello, Slack, Zoom, etc.).
• Exceptional organization and time management skills.
• Strong critical thinking and problem-solving capabilities, not just a task-follower.
• Ability to work independently, take initiative, and manage priorities with minimal supervision.
• Experience working remotely across time zones.
• Based in Latin America (preferred) and available during U.S. business hours.

Key skills/competency

• Project Management
• Executive Support
• Organizational Skills
• Communication Proficiency
• Time Management
• Strategic Thinking
• Problem Solving
• Tech Acumen
• Confidentiality
• Initiative-taking