Accounting Assistant

@ Inside Higher Ed

Accounting Assistant Job Description

This role supports the Finance and Administration division in the Accounting & Control department at Inside Higher Ed. The primary focus is on processing accounts payable, managing correspondence with vendors and campus partners, and providing customer service and general office support.

Key Responsibilities

• Review and enter accounts payable invoices including purchase orders and student reimbursements.
• Correspond with campus partners and vendors regarding invoice discrepancies and billing cycles.
• Support vendor inquiries with timely, accurate, and courteous information.
• Process weekly check runs and prepare necessary documentation.
• Perform monthly reconciliation of abandoned property.
• Serve as initial point of contact for in-office visitors and manage office supply replenishment.
• Handle general administrative duties and maintain confidentiality of sensitive information.

Qualifications

Applicants must have relevant experience with accounts payable, payment cycles, and proficient use of Excel and Gmail. Strong verbal and written communication skills, customer service experience, and the ability to manage multiple deadlines with exceptional attention to detail are required. An Associate’s degree in Accounting, Bookkeeping, Finance, or similar field (or equivalent experience) is necessary.

Preferred Qualifications

Three or more years of hands-on accounting and administrative experience, ideally in an academic setting.

Benefits and Additional Information

Inside Higher Ed offers a competitive benefits package including medical, dental, vision, retirement contributions, paid time off, paid family leave, and unique perks like free parking and gym discounts. This is a full-time, on-site role based in Hamilton, NY with a work schedule of Monday through Friday during business hours.

Key skills/competency

• Accounts Payable
• Customer Service
• Invoice Processing
• Financial Reconciliation
• Data Accuracy
• Excel
• Gmail
• Administrative Support
• Communication
• Confidentiality