Administrative Assistant for Communications, Fi...
@ Innocence Project

Hybrid
Hybrid
Full Time
Posted 4 days ago

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XXXXXXXXX XXXXXXXXXXX XXXXXXXXXX****** @innocenceproject.org
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Job Details

About The Innocence Project

The Innocence Project works to free the innocent, prevent wrongful convictions, and create fair, compassionate, and equitable systems of justice for everyone. Their work is guided by science and grounded in anti-racism. To date, they have helped to free or exonerate more than 200 people and have driven transformative legal reforms.

About The Position

The Administrative Assistant for Communications, Finance, and IT provides essential administrative support and logistical assistance to the Communications, Finance, and IT departments. The role involves scheduling, meeting support, document organization, travel coordination, vendor communication, and inventory management. This position reports to the Chief Communications Officer, Chief Financial Officer, and Director of IT.

Role Responsibilities

  • Communications Support: Prepare meeting materials, circulate agendas and notes, manage contracts and invoices, track budgets, schedule meetings, conduct minor research, manage inquiries, and assist with travel and presentation preparation.
  • Finance Support: Prepare meetings, assist with scheduling, organize documents, handle travel logistics, update expense report statuses, and communicate with vendors.
  • IT Support: Assist with equipment purchasing, inventory management, asset entry, and organization of storage locations.
  • Reception Support: Provide front desk coverage during breaks and absences, greet visitors, answer multi-line calls, manage mail, and maintain shared calendars.

Qualifications & Experience

Minimum one year of professional administrative and clerical experience with proven multitasking abilities. Proficiency in Microsoft Office and familiarity with Gmail, Google Slides, and Sheets are required; proficiency in Spanish is preferred. Candidates must be legally authorized to work in the U.S. Note: Visa sponsorship is not available.

Key Competencies & Values

Excellent organizational skills, detail orientation, strong communication abilities, flexibility and initiative, and a firm commitment to social justice and the organization’s values.

Compensation, Benefits & Perks

The salary is highly competitive, complemented by a robust benefits package including health, dental, vision insurance, a 401k plan, paid leave, and additional perks such as transportation benefits.

Work Arrangement

This position requires approximately 40 hours per week and follows a hybrid in-office model with three days in the office and the remainder remote. Wednesday is the mandatory in-office anchor day.

Application Instructions

Applicants should submit a cover letter and a resume named in the specified format. Only applications with cover letters will be considered. All information is kept confidential.

Key skills/competency

Administrative, Communications, Finance, IT, Scheduling, Multitasking, Organization, Customer Service, Coordination, Nonprofit

How to Get Hired at Innocence Project

🎯 Tips for Getting Hired

  • Research Innocence Project: Understand their mission and legal reform efforts.
  • Customize your resume: Highlight administrative and multitasking experience.
  • Showcase technical skills: Emphasize Microsoft Office and Google suite proficiency.
  • Prepare examples: Provide evidence of handling multiple tasks.

📝 Interview Preparation Advice

Technical Preparation

Practice Microsoft Office fundamentals.
Review Google Workspace tools.
Familiarize with scheduling software.
Understand asset management systems.

Behavioral Questions

Describe your multitasking experiences.
How do you prioritize conflicting tasks?
Explain how you manage confidential information.
Discuss a time you supported diverse teams.

Frequently Asked Questions