Executive Assistant
Initiative
Job Overview
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Job Description
About Initiative
At Initiative, we're not just a media agency; we're a culture-led, people-first business that believes brands grow when they create meaningful cultural impact. Part of a global network, our Sydney office is home to smart, ambitious, collaborative people who genuinely love what they do. We move fast, think big, celebrate wins loudly, and back each other every step of the way. Expect energy. Expect ideas. Expect a team that cares.
The Role
We're on the lookout for a proactive, polished, and highly organised Executive Assistant to support our CEO and help keep the engine room running smoothly. This is more than diary management — it's about being a trusted right-hand, a culture contributor, and someone who thrives in a fast-paced, high-performance environment.
What you'll be doing:
- Complex diary and inbox management
- Coordinating meetings, preparing materials, and keeping priorities on track
- Managing travel and itineraries
- Acting as a key liaison between the CEO and senior stakeholders (internal + external)
- Supporting leadership meetings and business-wide communications
- Assisting with projects and special initiatives
- Playing a role in office culture, events, and engagement moments
- Ensuring everything behind the scenes runs seamlessly
You'll be at the heart of the action across leadership, operations, and culture.
About You
You might be an experienced Executive Assistant, or a Senior Team Assistant ready to step up into a bigger role. You bring:
- Strong organisational skills and attention to detail
- Confidence dealing with senior leaders
- A proactive, solutions-focused mindset
- Discretion and professionalism
- Warmth, energy, and a team-first attitude
- The ability to juggle multiple priorities without missing a beat
You love being across everything. You enjoy enabling others to succeed. And you thrive in environments where no two days are the same.
Why Join Us?
- A genuinely flexible working environment
- A vibrant, collaborative Sydney office
- Exposure to senior leadership and strategic conversations
- A culture that values individuality, inclusion, and growth
- The opportunity to build a long-term career within a global network
Key skills/competency
- Organisational skills
- Attention to detail
- Stakeholder management
- Proactive mindset
- Discretion
- Professionalism
- Communication
- Calendar management
- Travel coordination
- Event planning
How to Get Hired at Initiative
- Research Initiative's culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor.
- Tailor your resume: Customize your resume to highlight executive support, stakeholder management, and advanced organizational skills.
- Showcase proactive problem-solving: Prepare examples demonstrating your initiative, solutions-focused mindset, and discretion in past roles.
- Demonstrate cultural fit: Articulate how your energy, professionalism, and team-first attitude align with Initiative's vibrant workplace.
- Highlight communication expertise: Be ready to discuss your experience managing complex communications and acting as a key liaison.
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