Lead Administration

@ Indian Institute for Human Settlements

Overview

As Lead Administration at Indian Institute for Human Settlements, you will manage the entire administration function at IIHS Bangalore under the guidance of the Head – Administration. Establishing positive and professional relationships with multiple stakeholders and ensuring compliance with administration processes is key.

Key Responsibilities

• Manage and coordinate overall administration activities in Bengaluru.
• Oversee policy compliance, travel, accommodation, vendor and contract management.
• Supervise interior fit-outs, office design, and basic engineering tasks.
• Lead project management for new office space, refurbishment, and commissioning.
• Manage and mentor a team, working closely with senior executives.
• Ensure facilities management including utility operation, security, and safety.
• Implement travel and accommodation policies and vendor development programs.
• Drive contract negotiations and manage ERP Procurement systems.
• Coordinate transport management and organize annual events and conferences.
• Liaise with government authorities for regulatory compliance.

Qualifications and Skills

A graduation or post-graduate degree in Management or relevant field with at least 15 years of experience in Administration, preferably in services. Excellent communication, organizational skills and the ability to perform under pressure are essential. Proficiency in MS Office (Excel, PowerPoint) and ERP Procurement systems is preferred.

Additional Information

This position is based in Bengaluru, may involve travel across India, and requires adherence to IIHS policies. IIHS is an equal opportunity employer.

Key skills/competency

• Administration
• Project Management
• Vendor Management
• Facilities Management
• Team Supervision
• Compliance
• Contract Negotiation
• ERP Systems
• MS Office
• Stakeholder Engagement