Epic Implementation Ancillary Project Manager

Job Overview: Epic Implementation Ancillary Project Manager at Impact Advisors

Impact Advisors is seeking a motivated and detail-oriented Epic Ancillary Project Manager to join our team. In this role, you will support the planning, coordination, and execution of Epic implementations and optimization initiatives, with a primary focus on Ancillary applications (Radiant, Cupid, OpTime/Anesthesia, Willow, Beacon, and related modules).

As an Epic Ancillary Project Manager, you will partner closely with client stakeholders, Epic application teams, and Impact Advisors leadership to ensure project milestones are met, risks are managed, and implementations are delivered on time and within scope. You will play a key role in fostering strong communication, collaboration, and accountability across cross-functional teams to support high-quality patient care.

Responsibilities

• Supporting Epic implementations from planning through go-live and stabilization, with a focus on Ancillary applications.
• Managing small to medium-scale projects with moderate complexity, including project planning, scheduling, task coordination, issue tracking, and risk management.
• Partnering with clinical, operational, and IT stakeholders to align project activities with organizational goals.
• Developing and maintaining project documentation, timelines, status reports, and meeting materials.
• Facilitating regular project meetings, tracking action items, and ensuring follow-through across teams.
• Assisting with resource coordination and dependency management across Ancillary workstreams.
• Identifying risks and issues early and escalating appropriately with recommended mitigation strategies.
• Supporting client readiness activities, including workflow validation, testing coordination, training preparation, and go-live planning.
• Contributing to continuous improvement efforts by sharing lessons learned and best practices across projects.
• Traveling, as necessary, to client sites to perform required tasks.
• Interacting with all levels of healthcare professionals and staff in both one-on-one and group settings.

Qualifications

• 3+ years of experience supporting Epic implementations or optimization initiatives, preferably with Ancillary modules (Radiant, Cupid, OpTime/Anesthesia, Willow, Beaker, Beacon, etc.).
• 3+ years of experience managing or coordinating healthcare IT projects, including timelines, deliverables, risks, and dependencies.
• Experience working with cross-functional clinical, operational, and technical teams.
• Hands-on experience with Epic Systems and participation in at least one Epic implementation or major upgrade.
• Epic certification in an Ancillary module is required.

Education and Experience

• Bachelor’s degree required.
• Minimum 3+ years of professional experience supporting Epic implementations or healthcare IT projects.
• Current or prior Epic certification required.

Skills and Competencies

• Proven ability to support Epic implementations, particularly within Ancillary domains.
• Strong organizational and project coordination skills with attention to detail.
• Ability to communicate effectively with clinical, operational, and technical stakeholders.
• Comfortable managing multiple priorities in fast-paced environments.
• Strong problem-solving skills and ability to proactively identify risks and solutions.
• Experience preparing project plans, status reports, and executive-facing materials.

Additional Information

Ability to travel up to 50–75%, as needed, although you may travel less. Work schedule is typically Monday–Friday. At Impact Advisors, we prioritize transparency and equity in our compensation practices. Salary range (approximately $154K - $180K) and bonus eligibility will be based on skills, experience, training, certifications, and organizational needs. For salaried positions, this role may also be eligible for an annual performance bonus. Additional benefits and perks may also be available, depending on the position and employment terms. This range reflects consideration of several factors, including skills, experience, training, certifications, and organizational needs.

Our People and Culture

At Impact Advisors, we cultivate a caring, fun, honest, and autonomous work environment. Our success stems from our associates' dedication and a shared mission to create a “Positive Impact.” We embrace diversity and inclusion, fostering an environment where all employees feel valued and empowered. Join Impact Advisors and make a real difference in healthcare.

Key skills/competency

• Epic Implementation
• Project Management
• Ancillary Applications
• Healthcare IT
• Risk Management
• Stakeholder Communication
• Workflow Validation
• Client Readiness
• Go-Live Support
• Epic Certification