Podcast Operations Coordinator @ IHeartMedia
placeNew York, NY
attach_money $58,500
businessOn Site
scheduleFull Time
Posted 1 day ago
Your Application Journey
Interview
Email Hiring Manager
***** @iheartmedia.com
Recommended after applying
Job Details
About iHeartMedia
iHeartMedia is the number one audio company in America. With an expansive reach that connects with 90% of Americans every month, the company leads in podcast publishing, live event production, and digital radio services. iHeartMedia values diversity, collaboration, curiosity, and respect.
Role Overview
The Podcast Operations Coordinator plays a critical role in supporting the COO and the broader Podcast Operations team at iHeartMedia. This role focuses on streamlining workflows, maintaining accurate records, and ensuring effective cross-functional coordination across various departments.
Key Responsibilities
- Deal & Contract Management: Track podcast deal negotiations using AirTable, manage communications, sign agreements, coordinate post-contract logistics, and handle invoice approval.
- Meeting & Travel Coordination: Organize internal meetings, prepare agendas, take notes, book travel arrangements for the COO, and manage expense reports.
- Live Events Support: Assist with coordination and logistics for podcast-related live events and awards, managing on-site functions and talent requirements.
- Leadership Communications: Prepare biweekly updates for the President of iHeartPodcasts by collecting inputs from team leads.
- AirTable Management: Ensure accuracy of seasonal dates and deal terms, maintain data integrity, and optimize usage across teams.
- Reporting & Analysis: Create diversity reports, compile revenue/download data for senior leadership, and manage profit share statements.
- Cross-Functional Coordination: Act as liaison between production, marketing, sales, and finance teams.
Requirements
- 2–4 years of experience in operations, project coordination, media production, or podcast-related roles.
- Proven experience supporting senior leadership in a fast-paced environment.
- Familiarity with AirTable and ability to compile data reports.
- Strong organizational skills for managing meetings, travel, and live events.
- Willingness to travel and support on-site podcast events.
Key Skills/Competency
- Operations
- Project Coordination
- Contract Management
- Event Coordination
- Data Reporting
- AirTable
- Cross-Functional Communication
- Travel Logistics
- Meeting Management
- Leadership Support
How to Get Hired at IHeartMedia
🎯 Tips for Getting Hired
- Customize your resume: Highlight operations, coordination, and project management.
- Showcase your experience: Emphasize work with senior leadership and AirTable.
- Prepare for interviews: Practice scenario-based questions on coordination.
- Research iHeartMedia: Understand their podcast and digital media footprint.
📝 Interview Preparation Advice
Technical Preparation
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Review AirTable functions and best practices.
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Practice data reporting and spreadsheet management.
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Study contract and deal management workflows.
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Learn meeting and event logistics tools.
Behavioral Questions
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Describe teamwork in high-pressure situations.
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Explain a complex project coordination challenge.
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Give an example of problem solving under tight deadlines.
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Discuss handling conflicting priorities.
Frequently Asked Questions
How do I tailor my resume for the Podcast Operations Coordinator role at iHeartMedia?
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What experience is iHeartMedia looking for in a Podcast Operations Coordinator?
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What are the key responsibilities of a Podcast Operations Coordinator at iHeartMedia?
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Is previous experience with AirTable required for the Podcast Operations Coordinator role?
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What travel requirements should candidates expect for the Podcast Operations Coordinator position at iHeartMedia?
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