Podcast Operations Coordinator
@ IHeartMedia

New York, NY
$58,500
On Site
Full Time
Posted 22 days ago

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XXXXXXXX XXXXXXXXX XXXXXXXXXX***** @iheartmedia.com
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Job Details

About iHeartMedia

iHeartMedia is the number one audio company in America. With an expansive reach that connects with 90% of Americans every month, the company leads in podcast publishing, live event production, and digital radio services. iHeartMedia values diversity, collaboration, curiosity, and respect.

Role Overview

The Podcast Operations Coordinator plays a critical role in supporting the COO and the broader Podcast Operations team at iHeartMedia. This role focuses on streamlining workflows, maintaining accurate records, and ensuring effective cross-functional coordination across various departments.

Key Responsibilities

  • Deal & Contract Management: Track podcast deal negotiations using AirTable, manage communications, sign agreements, coordinate post-contract logistics, and handle invoice approval.
  • Meeting & Travel Coordination: Organize internal meetings, prepare agendas, take notes, book travel arrangements for the COO, and manage expense reports.
  • Live Events Support: Assist with coordination and logistics for podcast-related live events and awards, managing on-site functions and talent requirements.
  • Leadership Communications: Prepare biweekly updates for the President of iHeartPodcasts by collecting inputs from team leads.
  • AirTable Management: Ensure accuracy of seasonal dates and deal terms, maintain data integrity, and optimize usage across teams.
  • Reporting & Analysis: Create diversity reports, compile revenue/download data for senior leadership, and manage profit share statements.
  • Cross-Functional Coordination: Act as liaison between production, marketing, sales, and finance teams.

Requirements

  • 2–4 years of experience in operations, project coordination, media production, or podcast-related roles.
  • Proven experience supporting senior leadership in a fast-paced environment.
  • Familiarity with AirTable and ability to compile data reports.
  • Strong organizational skills for managing meetings, travel, and live events.
  • Willingness to travel and support on-site podcast events.

Key Skills/Competency

  • Operations
  • Project Coordination
  • Contract Management
  • Event Coordination
  • Data Reporting
  • AirTable
  • Cross-Functional Communication
  • Travel Logistics
  • Meeting Management
  • Leadership Support
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How to Get Hired at IHeartMedia

🎯 Tips for Getting Hired

  • Customize your resume: Highlight operations, coordination, and project management.
  • Showcase your experience: Emphasize work with senior leadership and AirTable.
  • Prepare for interviews: Practice scenario-based questions on coordination.
  • Research iHeartMedia: Understand their podcast and digital media footprint.

📝 Interview Preparation Advice

Technical Preparation

Review AirTable functions and best practices.
Practice data reporting and spreadsheet management.
Study contract and deal management workflows.
Learn meeting and event logistics tools.

Behavioral Questions

Describe teamwork in high-pressure situations.
Explain a complex project coordination challenge.
Give an example of problem solving under tight deadlines.
Discuss handling conflicting priorities.

Frequently Asked Questions