Procurement Operations Specialist

About the Role: Procurement Operations Specialist at Huxley

As a Procurement Operations Specialist, you will be an integral part of a sub-team within Huxley's Accounting department, collaborating closely with both the Procurement and P2P teams. Your key responsibility will be to provide crucial support to internal and external stakeholders regarding payment queries, new vendor registrations, S2P (Source-to-Pay) & Procurement processes, and navigating the Purchasing tool, Ivalua.

You will play a vital role in supporting the business and its vendors, ensuring seamless registration within the Ivalua Purchasing system. This includes maintaining high-quality control over the database, guiding stakeholders on S2P & Procurement processes, and ensuring compliance and timely payments.

Key Responsibilities

• Implement all approved financial practices and processes diligently.
• Educate all stakeholders (buyers, approvers, and vendors) on the S2P/Procurement process to ensure invoices and payment requests are authorized and paid on time, adhering to company policies, accounting regulations, and Sarbanes-Oxley requirements.
• Provide comprehensive support for PR/PO (Purchase Requisition/Purchase Order) related queries through ticketing systems and chats, alongside regular and ad-hoc training sessions.
• Collaborate effectively with vendors, the Vendor Enablement team, Accounts Payable team, and PayOps team to resolve overdue invoices promptly and implement measures to prevent future occurrences.
• Proactively monitor blocked invoices, ensuring they are actioned and settled within agreed payment terms.
• Track Non-PO invoices by generating reports and liaising with departments to ensure Purchase Requisitions are raised for all non-PO invoices not covered by an exception rule, in line with the "No PO, No Pay" policy.
• Serve as a primary point of contact for performing detailed analysis on specific areas of responsibility, covering progress, trends, deviations, and exceptions.
• Take ownership of the ticketing system, resolving tickets across various categories and actively monitoring the "New" queue to take action and ownership outside of Team Lead allocations.
• Ensure strict enforcement of monthly and quarterly (non) SOX Controls, Finance Policies, and Documented Procedures.
• Provide essential support to the Global Senior Manager Procurement and Team Lead in daily operational activities and necessary reporting.
• Embody Booking's values and formula, supporting team members.
• Undertake any ad-hoc tasks related to the PO team as required.

Required Qualifications and Experience

• Experience with SAP, Ivalua, or any other Procurement and Sourcing system is a significant advantage.
• Bachelor's degree or qualified education in Finance.
• A minimum of 3 years of relevant job experience.
• Proficiency in both spoken and written English.
• Strong spoken and written communication skills.
• Demonstrated ability to multitask and adapt efficiently to changing situations.
• Exceptional attention to detail, coupled with experience in managing high volumes of data according to specific instructions.

Key Skills/Competency

• Procurement Operations
• P2P Process
• Vendor Management
• Ivalua System
• Sarbanes-Oxley (SOX) Compliance
• Financial Reporting
• Accounts Payable
• Stakeholder Communication
• Data Quality Control
• Problem Resolution