Manager, Administration - Corporate Services

Manager, Administration - Corporate Services

Responsibilities:

Office Renovation & Relocation Project Management:

• Lead end-to-end project management for office fit-outs, renovations, expansions, and relocations.
• Develop project plans, budgets, and timelines.
• Liaise with architects, contractors, vendors, and internal stakeholders.
• Manage vendor selection, contracts ensuring projects are delivered on time, within scope, and on budget.
• Minimize business disruption during project phases.

Office Administration & Facilities Management:

• Oversee daily office operations ensuring a clean and professional work environment.
• Manage relationships with service providers (cleaning, security, maintenance, catering).
• Implement and improve office policies, procedures, and space management protocols.
• Serve as the primary point of contact for employee office needs.

Staff Health, Safety & Wellness:

• Champion the company’s health and safety program as the designated Safety Officer.
• Conduct regular risk assessments, safety audits, and emergency drills.
• Ensure compliance with all health & safety regulations (OSHA standards).
• Manage first aid supplies, training, and promote employee wellness initiatives.

Procurement & Asset Management:

• Oversee procurement, inventory, and lifecycle management of office supplies and equipment.
• Develop and maintain vendor relationships ensuring cost-effectiveness and quality.
• Implement sustainable and cost-efficient procurement practices.
• Manage the corporate services budget, track expenditures, and report variances.

Team Leadership & Vendor Management:

• Supervise vendor staff providing administration services to the office.
• Foster a culture of service excellence and effective contract management.
• Manage external vendor performance and handle ad-hoc tasks as assigned.

Requirements:

• Bachelor’s degree in Business Administration, Facilities Management, Project Management or related field.
• 5+ years progressive experience in corporate services or office administration.
• Expertise in managing office renovation/relocation projects and vendor negotiations.
• Strong knowledge of workplace health & safety regulations.
• Excellent project management skills with ability to manage multiple priorities.
• Proficient in MS Office Suite; knowledge of project/facility management software is a plus.
• Fluency in both English and Chinese (Putonghua) required.
• Frequent travel or permanent work in Lok Ma Chau Office required (Shuttle bus available).

Company Benefits:

• Competitive annual leave entitlement.
• MPF Top-up benefit.
• Medical benefits from Day-1 with extended dependent coverage.
• Dental & Life insurance.
• Training sponsorship.
• Professional membership fee reimbursement.

Key skills/competency: office renovation, relocation, facilities management, project management, vendor management, procurement, health and safety, budget management, leadership, MS Office