Assistant Manager, Administration (Corporate Services)
HSITP Hong Kong-Shenzhen Innovation and Technology Park · Hong Kong, Hong Kong SAR
- On site
- Full-time
- HK$350,000 / year
- Hong Kong, Hong Kong SAR
Job highlights
- Manage daily corporate services operations and front-of-house.
- Supervise service providers and ensure quality performance.
- Coordinate facilities, maintenance, and safety compliance.
- Support staff logistics, procurement, and record keeping.
- Contribute to projects and company events.
About the role
Assistant Manager, Administration (Corporate Services)
HSITP Hong Kong-Shenzhen Innovation and Technology Park is seeking an experienced Assistant Manager, Administration to oversee daily corporate services operations.
Responsibilities
- Oversee daily corporate services operations, including reception and front‑of‑house.
- Supervise outsourced service providers and ensure quality performance.
- Coordinate facilities management: office maintenance, cleaning, and health & safety compliance.
- Support staff onboarding/offboarding logistics and assist with procurement and expense tracking.
- Maintain administrative and asset records and participate in annual inventory stock take.
- Contribute to special projects (office relocations, workspace optimization, sustainability initiatives) and support company events.
Requirements
- Degree or above in Business Administration or related disciplines.
- Around 5–6 years of relevant experience, including 1–2 years in a supervisory role; large corporation experience preferred.
- Excellent interpersonal, customer service, and communication skills; professional appearance and demeanor.
- Strong negotiation, vendor management, and problem‑solving skills.
- Proficiency in MS Office (Word, Excel, Outlook).
- Fluency in English, Putonghua, and Cantonese (spoken and written).
- Well‑organized, detail‑oriented, able to multitask in a fast‑paced environment.
- Reliable, punctual, and demonstrates integrity; uniform required.
Work Location
Lok Ma Chau Office (Shuttle bus service & MTR concession scheme is available).
Company Benefits
- Competitive annual leave entitlement.
- MPF Top-up benefit.
- Medical benefits from Day-1 with extended coverage to dependent(s).
- Dental & Life insurance.
- Training sponsorship.
- Professional membership fee reimbursement.
Key skills/competency
- Administration
- Corporate Services
- Facilities Management
- Vendor Management
- Customer Service
- Communication Skills
- MS Office
- Project Support
- Supervisory Skills
- Problem-Solving
Skills & topics
- Assistant Manager Administration
- Corporate Services
- Facilities Management
- Vendor Management
- Office Operations
- Staff Onboarding
- Procurement
- Inventory Management
- Project Support
- Company Events
- Business Administration
- Customer Service
- Communication Skills
- Problem-Solving
- MS Office
- English
- Putonghua
- Cantonese
- Hong Kong
- Lok Ma Chau
How to get hired
- Tailor your resume: Highlight 5-6 years of experience, including supervisory roles and large corporation experience. Emphasize relevant skills like vendor management and communication.
- Showcase your skills: Demonstrate proficiency in MS Office and fluency in English, Putonghua, and Cantonese. Mention strong negotiation and problem-solving abilities.
- Prepare for the interview: Be ready to discuss your experience in facilities management, staff onboarding, and event support. Highlight your organizational and multitasking capabilities in a fast-paced environment.
- Research the company: Understand HSITP's mission and values. Familiarize yourself with their services and location to show genuine interest.
- Follow instructions: Ensure you meet all requirements, including wearing a uniform if applicable, and understand the personal data collection policy for recruitment.
Technical preparation
Master MS Office Suite (Word, Excel, Outlook).,Practice vendor negotiation and management skills.,Familiarize with office maintenance and safety protocols.,Prepare for inventory management and record keeping.
Behavioral questions
Describe handling a fast-paced environment.,How do you ensure quality service from providers?,Give an example of a complex problem solved.,How do you demonstrate integrity and reliability?
Frequently asked questions
- What are the primary responsibilities of the Assistant Manager, Administration at HSITP Hong Kong-Shenzhen Innovation and Technology Park?
- The Assistant Manager, Administration will oversee daily corporate services, including reception, facilities management, vendor supervision, staff onboarding logistics, procurement, asset record maintenance, and support for special projects and company events.
- What qualifications and experience are required for this Assistant Manager, Administration role?
- A degree in Business Administration or a related field is required, along with 5-6 years of relevant experience, including 1-2 years in a supervisory capacity. Experience in a large corporation is preferred.
- What are the language requirements for the Assistant Manager, Administration position?
- Fluency in English, Putonghua, and Cantonese, both spoken and written, is essential for this role.
- What benefits does HSITP Hong Kong-Shenzhen Innovation and Technology Park offer to its employees?
- HSITP offers competitive annual leave, an MPF Top-up benefit, medical benefits from Day-1 with dependent coverage, dental and life insurance, training sponsorship, and professional membership fee reimbursement.
- Where is the work location for this Assistant Manager, Administration job, and what are the transportation options?
- The work location is the Lok Ma Chau Office. HSITP provides a shuttle bus service and an MTR concession scheme for employees.
- How long should I expect to wait for a response after applying for the Assistant Manager, Administration role?
- Applicants not invited for an interview within four weeks after the application deadline may consider their applications unsuccessful. Personal data is retained for a maximum of two years.
- Is experience with MS Office necessary for the Assistant Manager, Administration position?
- Yes, proficiency in MS Office, including Word, Excel, and Outlook, is a required skill for this role.
- What kind of work environment can I expect as an Assistant Manager, Administration at HSITP?
- You can expect a fast-paced environment where strong organizational, multitasking, and detail-oriented skills are highly valued. The role requires reliability, punctuality, and integrity.