Scheduling Assistant

Scheduling Assistant at Houston Graduate School of Theology

HGST is seeking a detail-oriented and proactive Remote Scheduling Assistant to join our dynamic team. This role plays a critical part in ensuring smooth and efficient scheduling operations that support our business objectives. If you thrive in a fast-paced environment and have a knack for organization and communication, this position offers an exciting opportunity to contribute remotely while collaborating with diverse teams.

Key Objectives for a Scheduling Assistant

As a Remote Scheduling Assistant, you will be responsible for managing calendars, coordinating appointments, and facilitating seamless communication across departments. Your efforts will help optimize workflows and ensure timely execution of tasks, making you an essential part of our operational success.

Responsibilities

• Manage and maintain complex calendars for multiple team members, scheduling meetings, appointments, and events efficiently.
• Coordinate with internal teams and external partners to arrange meetings and resolve scheduling conflicts.
• Monitor and update scheduling systems, ensuring accuracy and timely adjustments as needed.
• Prepare and distribute meeting agendas, reminders, and follow-up communications.
• Assist with administrative tasks related to scheduling, including documentation and reporting.
• Respond promptly to scheduling inquiries and provide excellent support to team members.
• Collaborate with other departments to facilitate smooth workflow and communication.

Requirements

• Proven experience in scheduling, administrative support, or a related role.
• Excellent organizational skills with strong attention to detail.
• Proficiency with calendar management tools (e.g., Google Calendar, Microsoft Outlook) and scheduling software.
• Strong written and verbal communication skills.
• Ability to work independently and manage multiple priorities in a remote work environment.
• Reliable internet connection and a suitable home office setup.
• Familiarity with basic office software such as Microsoft Office or Google Workspace.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Previous experience supporting teams in a remote or virtual setting is a plus.
• Customer service or client-facing experience is advantageous.

Benefits

• Flexible remote work arrangement to support work-life balance.
• Competitive compensation package.
• Opportunities for professional growth and development within HGST.
• Collaborative and inclusive company culture.
• Access to modern tools and technology to perform your role efficiently.

Key skills/competency

• Calendar Management
• Administrative Support
• Scheduling Software
• Google Calendar
• Microsoft Outlook
• Communication Skills
• Organizational Skills
• Attention to Detail
• Remote Work
• Time Management