Entry Level Administrative Assistant

About The Role

Join HGST as an Entry Level Administrative Assistant and become a vital part of our dynamic team. This role offers a fantastic opportunity to develop your administrative skills while supporting daily office operations in a fast-paced and collaborative environment. As an Administrative Assistant, you will play a key role in ensuring smooth communication and efficient workflow across departments, helping HGST maintain its commitment to excellence and innovation.

Key Objectives

• Provide comprehensive administrative support to various teams and leadership.
• Manage office communications, scheduling, and documentation with accuracy and professionalism.
• Contribute to a well-organized and productive work environment.

Responsibilities

• Handle incoming calls, emails, and correspondence, directing them appropriately.
• Coordinate calendars, schedule meetings, and arrange travel plans.
• Prepare, proofread, and distribute reports, presentations, and other documents.
• Maintain organized filing systems, both digital and physical.
• Assist with office supply management and vendor coordination.
• Support team members with various administrative tasks as needed.
• Ensure confidentiality and handle sensitive information with discretion.

Requirements

• High school diploma or equivalent; Associate’s degree or coursework in business administration is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with keen attention to detail.
• Excellent verbal and written communication abilities.
• Ability to multitask and prioritize responsibilities effectively.
• Positive attitude, reliability, and a willingness to learn.
• Previous administrative or customer service experience is advantageous but not required.

Benefits

• Competitive entry-level salary with opportunities for growth.
• Comprehensive health, dental, and vision insurance plans.
• Paid time off and holiday pay.
• Professional development and training programs.
• Supportive team culture focused on collaboration and inclusion.
• Access to company-sponsored wellness initiatives.

Key skills/competency

• Administrative Support
• Office Operations
• Communication Skills
• Time Management
• Organization Skills
• Microsoft Office Suite
• Attention to Detail
• Problem-Solving
• Team Collaboration
• Professionalism