Accounts Payable Specialist

About Houston Graduate School of Theology (HGST)

HGST is seeking a detail-oriented and proactive Accounts Payable Specialist to join our finance team. This role plays a crucial part in maintaining the company’s financial integrity by ensuring accurate and timely processing of all vendor payments. If you are passionate about numbers, thrive in a fast-paced environment, and enjoy collaborating across departments, this position offers an exciting opportunity to contribute to HGST’s continued success.

Key Objectives

• Manage and process accounts payable transactions efficiently and accurately.
• Maintain strong vendor relationships through timely communication and resolution of discrepancies.
• Support month-end closing activities and maintain compliance with company policies and accounting standards.
• Collaborate with internal teams to streamline payment processes and improve overall financial operations.

Responsibilities

• Review, verify, and process invoices, expense reports, and payment requests in accordance with company policies.
• Ensure timely payment of vendor invoices while maintaining accurate records for audit purposes.
• Reconcile accounts payable ledger to ensure all payments are accounted for and properly posted.
• Communicate with vendors to resolve invoice discrepancies, payment issues, and inquiries.
• Assist with month-end and year-end closing activities, including accruals and reporting.
• Maintain and update vendor files and payment documentation.
• Collaborate with procurement and other departments to verify purchase orders and contract compliance.
• Support internal and external audits by providing necessary documentation and explanations.
• Continuously identify opportunities to improve accounts payable processes and controls.

Qualifications

• Associate’s degree in Accounting, Finance, or related field preferred; equivalent work experience considered.
• 2+ years of experience in accounts payable or related finance role.
• Strong understanding of accounts payable processes, invoicing, and payment cycles.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
• Excellent attention to detail and organizational skills.
• Strong communication skills with the ability to interact professionally with vendors and internal teams.
• Ability to work independently and as part of a team in a fast-paced environment.
• Knowledge of relevant regulatory requirements and internal controls is a plus.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth and development.
• Supportive and inclusive work environment.
• Work-life balance with flexible scheduling options.
• Access to cutting-edge tools and technology.

Key skills/competency

• Accounts Payable
• Invoice Processing
• Vendor Management
• Reconciliation
• Month-End Close
• Accounting Software
• Microsoft Excel
• Attention to Detail
• Financial Integrity
• Payment Processing