Executive Assistant, Healthcare AI

About the Role: Executive Assistant, Healthcare AI at Hire Overseas

Hire Overseas is seeking a high-trust, detail-oriented Executive Assistant to directly support the founder of a rapidly evolving technology company. This pivotal role focuses on providing high-level executive support, managing complex priorities, safeguarding the founder’s time, and ensuring crucial initiatives progress efficiently without constant oversight.

This is far beyond a standard administrative role; we are looking for an individual who operates with exceptional discretion, sound judgment, and unwavering reliability. You will be entrusted with higher-level responsibilities and sensitive information, becoming a trusted partner in driving meaningful ownership and impact.

If you possess a polished demeanor, are highly organized, and confident in navigating intricate priorities independently, this Executive Assistant, Healthcare AI role at Hire Overseas is an excellent match for your capabilities.

Why Join Hire Overseas?

• Competitive compensation paid in USD (bi-monthly: every 15th and 30th).
• Generous Paid Time Off: Up to 14 days annually, available from Day 1.
• Observance of Company Holidays.
• Enjoy a 100% remote setup, allowing you to work from your most productive environment.
• Gain direct exposure to founder-level decision-making and strategic initiatives.
• Thrive in a high-trust environment offering meaningful responsibility and impact.

Key Responsibilities: What You’ll Work On

Executive-Level Support

• Manage a dynamic and complex calendar, expertly scheduling across various time zones and adapting to shifting priorities.
• Prepare comprehensive meeting briefs, detailed agendas, and concise follow-up summaries.
• Diligent tracking of key action items, ensuring all commitments are met in a timely manner.
• Efficiently filter and prioritize communication to protect the founder’s critical focus.

High-Trust Task Ownership

• Handle highly sensitive information with the utmost discretion and professionalism.
• Provide essential support for communications with investors, partners, and senior stakeholders when required.
• Draft high-quality emails and documents, representing the founder effectively.
• Confidently coordinate efforts across both internal teams and external stakeholders.

Operations and Coordination

• Maintain impeccable organization across all digital systems, including documents, task managers, and internal tools.
• Implement structure around recurring processes and optimize executive workflows.
• Ensure no critical tasks or follow-ups are missed across multiple parallel workstreams.
• Proactively identify and flag potential risks, bottlenecks, or oversight issues.

Strategic Follow-Through

• Translate high-level strategic direction into clear, actionable next steps.
• Independently drive small to mid-sized initiatives to completion without requiring constant check-ins.
• Anticipate needs and proactively resolve problems before they escalate.
• Maintain strong visibility into evolving priorities and shifting focus areas.

What You Bring to the Team

• 3 to 6+ years of proven experience supporting founders, executives, or senior leadership.
• Background in tech, AI, or healthcare startups is highly valued.
• Demonstrated ability to thrive in startup or high-growth environments.
• Exceptional written and spoken English, with executive-level communication polish.
• High degree of discretion and comfort in handling confidential information.
• Expertise in managing complex schedules and balancing competing priorities.
• A calm, confident demeanor, particularly under pressure.
• Strong systems thinking and organizational skills across various digital tools.

Nice to Have

• Prior experience in a Chief of Staff-adjacent or senior Executive Assistant role.
• Exposure to investor communications or board-level coordination.
• Experience in developing lightweight processes from scratch.

Key skills/competency

• Executive Support
• Calendar Management
• Communication Filtering
• Confidentiality
• Stakeholder Coordination
• Process Optimization
• Strategic Initiative Management
• Problem Solving
• High Growth Environment
• Healthcare AI