Executive Assistant

About Hims & Hers

Hims & Hers is a leading health and wellness platform dedicated to helping individuals achieve better health outcomes. We are revolutionizing healthcare by prioritizing the customer, offering affordable, accessible, and personalized care from diagnosis through treatment and delivery. Our approach acknowledges that no two individuals are alike, providing tailored care for optimal results. By destigmatizing health and wellness challenges and innovating solutions, we empower easier access to better health.

A public company, Hims & Hers is traded on the NYSE under the ticker symbol “HIMS.” For more information on our brand and offerings, please visit hims.com/about and hims.com/how-it-works. Discover our outstanding benefits, culture, and talent-first flexible/remote work approach at www.hims.com/careers-professionals.

About The Role

We are seeking a highly organized and proactive Executive Assistant, based in the Eastern Time Zone (EST), to provide comprehensive support to our Chief Medical Officer and SVP of Compounding Production, as well as their respective teams. This pivotal role ensures seamless daily operations, allowing leadership to focus on strategic priorities. The ideal candidate will be resourceful, meticulously detail-oriented, adaptable, and thrive within a fast-paced, collaborative environment.

Key Responsibilities

• Provide high-level administrative support to senior leadership, ensuring seamless daily operations.
• Manage complex calendars, including scheduling meetings across multiple time zones and proactively resolving scheduling conflicts.
• Coordinate logistics for meetings and events, encompassing conference space booking, catering arrangements, material preparation, and attendee communication.
• Partner cross-functionally to support larger internal or external events as required.
• Arrange domestic and international travel, including flights, accommodations, and detailed itineraries.
• Prepare and process expense reports in compliance with company policies.
• Support onboarding activities by coordinating workspace setup, system access, supplies, and resources for new team members.
• Maintain a high level of professionalism, discretion, and confidentiality when handling sensitive information.
• Serve as a collaborative partner across teams, offering backup support and contributing to a positive, productive work environment.
• Identify opportunities to improve administrative processes and implement more efficient systems.

Qualifications

• 5+ years of experience in an executive or senior-level administrative support role.
• Demonstrated experience managing complex calendars and coordinating travel arrangements.
• Proficiency in Microsoft Office and Google Workspace (G Suite) tools.
• Exceptional organizational skills with strong attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a dynamic environment.
• Strong written and verbal communication skills.
• High level of integrity and ability to maintain confidentiality.
• Self-motivated with the ability to work independently while collaborating effectively across teams.
• Comfortable navigating organizational structures and building strong internal relationships.
• Willingness to travel occasionally (approximately 10–15%) if needed.

Our Benefits Highlights

Our comprehensive benefits package is designed to support our employees' well-being and professional growth:

• Competitive salary & equity compensation for full-time roles.
• Unlimited PTO, company holidays, and quarterly mental health days.
• Comprehensive health benefits including medical, dental & vision, and parental leave.
• Employee Stock Purchase Program (ESPP).
• 401k benefits with employer matching contribution.
• Offsite team retreats.

Key skills/competency

• Administrative Support
• Calendar Management
• Travel Coordination
• Expense Reporting
• Event Planning
• Cross-functional Collaboration
• Confidentiality
• Organizational Skills
• Communication Skills
• Process Improvement