Senior Executive Assistant

Senior Executive Assistant at High Point Travel

High Point Travel, a mission-driven travel company serving churches, ministries, and organizations with global group travel logistics, is seeking a highly organized, proactive Senior Executive Assistant to support their President and CEO. This role is pivotal in strengthening internal coordination across the executive team and contributing to a culture that deeply cares about people.

This is a senior administrative role that supports executive leadership, manages internal coordination, and helps maintain operational and cultural excellence. It is ideal for someone who enjoys creating structure, supporting leaders, and contributing to a healthy team culture. Please note, this is NOT a personal assistant role; it is a professional, in-office leadership support position.

Who You Are

• Motivated by High Point’s relational and mission-driven culture.
• Required: 2+ years of experience in executive assistant or senior administrative roles.
• Preferred: 3–7+ years supporting senior leadership.
• Comfortable identifying needs and taking initiative without constant direction.
• Highly organized and detail-oriented.
• Proactive and self-starting.
• Comfortable managing leadership schedules and priorities.
• Strong written and verbal communicator.
• High emotional intelligence and discretion.
• Able to manage multiple workstreams calmly.
• Bonus: Marketing and social media experience.

Primary Responsibilities

As a Senior Executive Assistant, your key responsibilities will include:

• Executive Support: Manage executive team calendars, internal meeting cadence, prepare and distribute meeting agendas, track action items, follow-up, assist CEO with weekly priority tracking, and draft internal communications.
• Event & Culture Coordination: Plan and execute staff events (Annual meetings, Christmas party, Service events, Staff Lunches, Family Events), coordinate vendor and partner gatherings, manage swag design and orders, and create fun culture-building initiatives.
• HR & Onboarding Coordination: Post job openings, coordinate interview scheduling, manage new hire onboarding logistics, and coordinate insurance enrollments and benefits documentation.
• Conference & Travel Coordination: Manage conference registrations, travel logistics, track related expenses, and coordinate materials and follow-up.
• Office & Administrative Operations: Handle supply ordering, vendor coordination, building maintenance requests, and internal documentation support.
• Project Support: Assist with digital employee handbook development, help organize online media and FAQ resources, and support other one-time operational improvement projects.

Benefits

• Health, dental, vision insurance.
• 401(k) matching.
• Paid Time Off (PTO) and holidays.
• Company laptop.
• Travel industry perks.

Key skills/competency

• Executive Support
• Calendar Management
• Event Planning
• Internal Communications
• HR Coordination
• Travel Logistics
• Office Management
• Proactive Initiative
• Detail-Oriented
• Discretion