Administrative Assistant
Hi-Line Inc. · Dallas, TX
- On site
- Full-time
- $45,000 / year
- Dallas, TX
Job highlights
- Support Sales & Service teams with daily operations.
- Manage documentation, contracts, and customer onboarding.
- Organize meetings, travel, and correspondence.
- Requires strong organizational and communication skills.
- Opportunity to support a growing industrial MRO provider.
About the role
Administrative Assistant
The Administrative Assistant is responsible for providing full support for Hi-Line’s Sales & Service teams including its Director of National Accounts and Business Development Coordinator.
About Us
Hi-Line has been keeping America’s industry running strong for over half a century. We provide timely access to over 100,000 high-quality industrial MRO products through our nationwide network of Mobile Industrial Hardware Stores. We bring both the store and service to our customers in over 30 different industries. Our wide array of products is complimented by our unparalleled inventory management services. Each store is managed by a highly trained Territory Manager who serves as a product and inventory management expert.
Responsibilities
- Ability to communicate effectively, both orally and in writing
- Maintain and organize documentation for agreements and contracts
- Assist in the onboarding process for new national account customers
- Maintain and update accurate Territory Manager application submissions
- Assist in new business development efforts
- Receive, record, and distribute packages and mail
- Copy, collate, and otherwise prepare reports and materials for mailings, meetings, industry events, and other correspondence
- Ability to maintain and update logs, files, and records with a high degree of accuracy
- Assist in the preparation of meeting agendas, talking points, and presentation materials
- Schedule and manage calendars and complex travel arrangements
- Travel as required
- Performs additional administrative duties as needed
Qualifications
- High integrity level(s)
- Precise proofreading skills
- Keen attention to detail
- Ability to multi-task with high organizational skills
- Excellent communication and interpersonal skills
- Demonstrates good judgment and discretion
- Fast learner
- Great presentation skills on the phone and in person
- Develop and execute a personal time management plan
Equal Employment Opportunity:
At Hi-Line, Inc., we are committed to fostering an environment of mutual respect and inclusion. Equal employment opportunities are available to all qualified applicants and associates without regard to race, color, religion, age, sex, national origin, disability, protected veteran status, sexual orientation, gender identity or expression, or any other category protected by applicable law.
Key skills/competency
- Administrative Support
- Sales Support
- Customer Service
- Organization
- Communication
- Time Management
- Attention to Detail
- Documentation
- Scheduling
- Travel Arrangements
Skills & topics
- Administrative Assistant
- Sales Support
- Office Administration
- Customer Service
- Organization
- Communication
- Time Management
- Attention to Detail
- Scheduling
- Travel Coordination
- Documentation Management
- Hi-Line Inc.
- Entry Level
- Support Role
How to get hired
- Tailor your resume: Highlight administrative, sales support, and organizational skills relevant to Hi-Line Inc.
- Craft a strong cover letter: Emphasize your attention to detail and communication abilities for the Administrative Assistant role.
- Prepare for interviews: Be ready to discuss your experience with scheduling, documentation, and customer service.
- Showcase integrity: Demonstrate your discretion and judgment in behavioral questions for the Administrative Assistant position.
- Research Hi-Line Inc.: Understand their mission and industry to align your application with their values.
Technical preparation
Practice using calendar and travel booking software.,Review document organization and filing best practices.,Familiarize yourself with CRM or sales support tools.,Enhance typing speed and data entry accuracy.
Behavioral questions
Describe a time you handled multiple tasks effectively.,How do you prioritize competing demands on your time?,Give an example of when you demonstrated discretion.,How do you ensure accuracy in your work?
Frequently asked questions
- What are the primary responsibilities of the Administrative Assistant at Hi-Line Inc.?
- The Administrative Assistant at Hi-Line Inc. provides comprehensive support to the Sales & Service teams, including managing documentation, assisting with customer onboarding, coordinating meetings and travel, and handling correspondence.
- What key qualifications are needed for the Administrative Assistant role at Hi-Line Inc.?
- Hi-Line Inc. seeks Administrative Assistants with high integrity, precise proofreading skills, keen attention to detail, strong multitasking and organizational abilities, and excellent communication and interpersonal skills.
- Does the Administrative Assistant position at Hi-Line Inc. involve travel?
- Yes, the Administrative Assistant role at Hi-Line Inc. requires travel as needed, and involves scheduling and managing complex travel arrangements.
- What industries does Hi-Line Inc. serve, and how does the Administrative Assistant support them?
- Hi-Line Inc. serves over 30 different industries by providing industrial MRO products. The Administrative Assistant supports these industries by assisting the Sales & Service teams with various administrative tasks, including customer onboarding and event preparation.
- How important is attention to detail for the Administrative Assistant position at Hi-Line Inc.?
- Attention to detail is crucial for the Administrative Assistant at Hi-Line Inc., as the role involves maintaining accurate records, organizing documentation, and precise proofreading.
- What is Hi-Line Inc.'s approach to Equal Employment Opportunity for the Administrative Assistant role?
- Hi-Line Inc. is committed to fostering an environment of mutual respect and inclusion, offering equal employment opportunities to all qualified applicants for the Administrative Assistant position without regard to protected characteristics.