Sr Executive Assistant
Hertz · Atlanta, GA
- On site
- Full-time
- $100,000 / year
- Atlanta, GA
Job highlights
- Support executive leaders in a new office.
- Manage calendars, travel, and daily operations.
- Prepare presentations and support meetings.
- Oversee office operations and onboarding.
- Collaborate cross-functionally for initiatives.
About the role
Senior Executive Assistant
Hertz is seeking a highly organized and proactive Senior Executive Assistant to support administrative operations and provide comprehensive assistance to Executive Leaders at our new corporate office in Atlanta, Georgia. This pivotal role offers the opportunity to help shape the culture, systems, and processes of a newly established office. The ideal candidate thrives in dynamic environments, demonstrates exceptional organizational and communication skills, and is committed to ensuring efficient and seamless day-to-day operations. Note: this role will be required to work from our Atlanta, GA office 5 days a week. The salary range for this position is around $100k and commensurate with experience.What You’ll Do
- Calendar & Travel Management: Expertly manage complex executive calendars, coordinate domestic and international travel, and optimize daily schedules to maximize productivity.
- Meeting & Presentation Support: Assist in the preparation of executive-level presentations and meetings, ensuring materials are accurate, timely, and aligned with strategic goals. Manage all related meeting logistics.
- Budget & Expense Oversight: Maintain departmental budgets, manage purchase orders, requisitions, and invoices, and reconcile procurement cards and expense reports with precision.
- Documentation & Reporting: Prepare forms, reports, presentations, and other business documents to support leadership initiatives and operational needs.
- Cross-Functional Collaboration: Build and sustain strong relationships across teams to foster collaboration and ensure timely execution of initiatives.
- Communication & Coordination: Serve as a liaison across functions to coordinate meetings and events, resolve issues, and promote a positive working environment.
- Onboarding & Executive Integration: Facilitate onboarding for new executives and consultants, including system access, equipment requests, badge coordination, and workspace setup.
- Office Operations: Oversee office layout planning, desk assignments, supply requisitions, pantry management, and serve as the primary contact for building management.
- Visitor Engagement: Welcome and assist visitors, manage badge and pass issuance, book conference rooms, and uphold visitor protocols.
- Project Management: Independently and collaboratively manage special projects, including planning, coordinating presentations, and disseminating key information.
What We’re Looking For
- 10 years’ progressive experience in administrative roles
- High School Diploma or equivalent
- Proficient in MS Office 365 and calendar management.
- Experience in SAP Concur or similar expense management platform and Oracle preferred.
- Experience with training and onboarding new hires.
- Ability to deal with highly confidential and sensitive matters.
- Excellent verbal and written communication skills. Ability to collaborate with internal and external stakeholders across multiple functions and locations
- Excellent organization, time management, decision making, and prioritization skills.
- Ability to work independently with minimal supervision, take initiative, solve problems with a goal-oriented mindset. Adept at working in a fast-paced environment with ability to juggle multiple competing tasks and demands.
What You’ll Get
- Up to 40% off the base rate of any standard Hertz Rental
- Paid Time Off
- Medical, Dental & Vision plan options
- Retirement programs, including 401(k) employer matching
- Paid Parental Leave & Adoption Assistance
- Employee Assistance Program for employees & family
- Educational Reimbursement & Discounts
- Voluntary Insurance Programs - Pet, Legal/Identity Theft, Critical Illness
- Perks & Discounts –Theme Park Tickets, Gym Discounts & more
About Us
The Hertz Corporation operates the Hertz, Dollar Car Rental, Thrifty Car Rental brands in approximately 9,700 corporate and franchisee locations throughout North America, Europe, The Caribbean, Latin America, Africa, the Middle East, Asia, Australia and New Zealand. The Hertz Corporation is one of the largest worldwide airport general use vehicle rental companies, and the Hertz brand is one of the most recognized in the world. US EEO STATEMENT At Hertz, we champion and celebrate a culture of diversity and inclusion. We take affirmative steps to promote employment and advancement opportunities. The endless variety of perspectives, experiences, skills and talents that our employees invest in their work every day represent a significant part of our culture – and our success and reputation as a company. Individuals are encouraged to apply for positions because of the characteristics that make them unique. EOE, including disability/veteranKey skills/competency
- Senior Executive Assistant
- Administrative Operations
- Executive Leadership Support
- Calendar Management
- Travel Coordination
- Meeting Logistics
- Budget Management
- Documentation Preparation
- Cross-Functional Collaboration
- Office Operations Management
Skills & topics
- Senior Executive Assistant
- Executive Assistant
- Administrative Assistant
- Office Management
- Calendar Management
- Travel Coordination
- Meeting Planning
- Budget Management
- Executive Support
- Atlanta Jobs
- Hertz Careers
- Administrative Operations
- SAP Concur
- MS Office 365
- Project Management
How to get hired
- Tailor your resume: Highlight 10+ years of progressive administrative experience, MS Office 365 proficiency, and any SAP Concur/Oracle experience.
- Showcase key skills: Emphasize your ability to manage confidential matters, communicate effectively, and prioritize tasks in a fast-paced environment.
- Quantify achievements: Use numbers to demonstrate your impact in areas like budget management or project completion.
- Prepare for interviews: Be ready to discuss problem-solving, initiative, and working independently with minimal supervision.
Technical preparation
Master MS Office 365 suite.,Practice SAP Concur or similar platforms.,Develop advanced calendar management skills.,Familiarize with Oracle or similar databases.
Behavioral questions
Handle confidential information with discretion.,Demonstrate initiative and problem-solving.,Manage multiple competing demands effectively.,Collaborate across diverse teams and functions.
Frequently asked questions
- What are the key responsibilities for a Senior Executive Assistant at Hertz in Atlanta?
- The Senior Executive Assistant at Hertz in Atlanta will manage complex executive calendars, coordinate domestic and international travel, prepare executive-level presentations and meetings, oversee departmental budgets, manage office operations, facilitate new executive onboarding, and manage special projects.
- What specific software skills are required for this Senior Executive Assistant role at Hertz?
- Proficiency in MS Office 365 and calendar management is required. Experience with SAP Concur or similar expense management platforms, and Oracle, is preferred for this Senior Executive Assistant position at Hertz.
- How much experience is needed to be considered for the Senior Executive Assistant role at Hertz?
- A minimum of 10 years of progressive experience in administrative roles is required for the Senior Executive Assistant position at Hertz.
- Is this a remote or on-site position for the Senior Executive Assistant at Hertz in Atlanta?
- This Senior Executive Assistant position at Hertz in Atlanta is an on-site role, requiring the candidate to work from the Atlanta, GA office 5 days a week.
- What is the estimated salary range for the Senior Executive Assistant at Hertz?
- The salary range for the Senior Executive Assistant position at Hertz is around $100k, commensurate with experience.
- What kind of benefits does Hertz offer to its employees, including Senior Executive Assistants?
- Hertz offers a comprehensive benefits package including rental discounts, paid time off, medical, dental, and vision plans, 401(k) employer matching, paid parental leave, adoption assistance, an employee assistance program, educational reimbursement, and various voluntary insurance programs and discounts.
- Does Hertz value diversity and inclusion in their hiring for the Senior Executive Assistant role?
- Yes, Hertz champions and celebrates a culture of diversity and inclusion, encouraging individuals to apply based on their unique characteristics and providing affirmative steps to promote employment and advancement opportunities.