Inventory Coordinator

About the Role

The Inventory Coordinator role at Hermès is based in the Sydney Office, reporting to the Inventory Manager within the Finance Department. This position plays a crucial part in maintaining inventory accuracy and supporting various logistical and reporting activities.

You will be responsible for autonomously tracking shipments, monitoring inventory accuracy, and generating reports. Additionally, you will provide essential support for CITES processing, re-exports, and duties drawbacks. The role requires independent interaction with a diverse range of internal and external stakeholders, including stores, office personnel, logistics partners, and vendors.

Key Responsibilities

• Tracking of all incoming shipments and local deliveries, including those shipped directly to stores.
• Monitoring inventory receiving, coordinating with store stock teams and the Logistics Distribution Centre (LDC) to ensure accurate processing, delivery, and stock receipt.
• Coordinating all re-exportations, encompassing Transfer offers, Consignment returns, Store export sales, After-sales, and duty drawbacks.
• Managing all CITES applications, requiring a sound understanding of the CITES process and procedures.
• Overseeing manual uploads of invoices to Cegid/WMS (St Louis, Puiforcat, Cosmax).
• Monitoring any failed uploads of stock and non-stock invoices to Cegid/Job Tracker platform.
• Actioning stock adjustments in a timely and accurate manner.
• Collaborating with the Inventory Manager to organize and implement various stock takes and mini counts for all boutique and warehouse locations, including follow-up and reporting.
• Ensuring audit compliance for all inventory processes.
• Performing Stock Reporting Month End reconciliation.
• Supporting the Inventory Manager with reporting and audits.
• Participating in all inventory-related activities across all stores and warehouse locations.
• Contributing to new store openings and store relocation setups.
• Participating in exceptional events and any ad hoc projects as required.

Requirements & Capabilities

• High attention to detail.
• Strong capability to prioritize work and meet tight deadlines.
• Ability to communicate effectively with all stores, office teams, and external logistics partners.
• Strong background in Excel and proficiency in using retail and inventory systems (e.g., Cegid).
• Flexibility to adapt to changing priorities and an eagerness to learn.
• Strong work ethic and a willingness to contribute positively to both individual and team objectives.

Eligibility

You must possess full working rights within Australia to be considered an eligible candidate for this position.

Key skills/competency

• Inventory Management
• Shipment Tracking
• Stock Control
• CITES Processing
• Re-exports Coordination
• Audit Compliance
• Financial Reporting
• Stakeholder Communication
• Microsoft Excel
• Retail Systems (Cegid)