People Operations Administrator

Who We Are

Helsing is a defence AI company dedicated to protecting democracies by achieving technological leadership. We prioritize thoughtful development and deployment of powerful AI technologies, taking our responsibility seriously. Our ambitious team comprises engineers, AI specialists, and customer-facing programme managers, all mission-driven to solve complex and impactful problems across our European teams. We foster an open, transparent culture that encourages healthy debates on technology use in defence, its benefits, and ethical implications.

The Role

As a People Operations Administrator at Helsing, you will be central to our operations, ensuring seamless team functionality to support our critical mission. You will play an instrumental role in building and scaling our people infrastructure, directly contributing to Helsing's technological leadership in defence. This role challenges you to think creatively, bring fresh ideas, and make a tangible impact across various functions, from onboarding to employee engagement. You'll take ownership of key processes, optimize our ways of working, and help cultivate a positive, inclusive culture.

If you thrive in fast-paced environments, can manage multiple priorities, and enjoy solving complex problems with creativity, this role offers a launching pad to shape the future of People Operations. As the People landscape evolves, you will streamline processes, develop initiatives to enhance the employee experience, and lead projects that drive real impact. You'll support engagement, ensuring Helsing sets trends rather than just following them.

The Day-to-Day

• Maintain accurate employee records and update databases, continuously seeking ways to refine and optimize these processes for efficiency and scalability as Helsing grows.
• Collaborate closely with People Business Partners to ensure regional support, compliance, and effective implementation of local People strategies.
• Serve as the primary point of contact for employee enquiries, providing clear, friendly, and actionable guidance, while also identifying policy gaps and suggesting company-wide improvements.
• Actively organize and drive employee engagement initiatives that make a tangible difference, always looking for ways to enhance them for meaningful results.
• Support performance management, coordinating reviews and tracking progress to foster growth and development, and continuously improving feedback mechanisms for greater impact.
• Ensure strict compliance with employment laws and internal policies, proactively addressing legal requirements to maintain alignment with the latest regulations.
• Engage in key People projects spanning the employee lifecycle, process optimization, benefits, culture, leadership, and more, always striving for better, faster, and more impactful processes.

You Should Apply If You

• Communicate effectively and enjoy interacting with people at all organizational levels, providing clear guidance and engaging in meaningful conversations.
• Possess a genuine curiosity about People Operations, including onboarding, employee relations, and continuous learning and growth.
• Are detail-focused, highly organized, and adept at balancing multiple priorities in a fast-paced environment.
• Are proactive in tackling challenges, ready to step up and take on new responsibilities without waiting for problems to arise.

Note: We operate in an industry where women and other minority groups are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.

Nice to Have

• Familiarity with hiBob HRIS software.
• Proficiency in other languages such as French or Spanish.

Join Helsing and Work with World-Leading Experts

Your work at Helsing is important; you'll directly contribute to protecting democratic countries while balancing ethical and geopolitical concerns. The work is unique, operating in a domain with highly unusual technical requirements and constraints, where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact globally. Our work pushes the state of the art in technical innovation, encompassing reinforcement learning, distributed systems, generative AI, and deployment infrastructure. The defence industry is experiencing rapid technological development, and Helsing is at the forefront, often leading historic leaps forward.

In our domain, success means order-of-magnitude improvements and novel capabilities. We take calculated risks, aim high, and focus on significant opportunities. Despite being a relatively young company, Helsing has secured multiple significant government contracts. We actively encourage healthy, proactive, and diverse internal debate on our methods and choices. Teams and individuals are trusted and encouraged to practice responsible autonomy, critical thinking, and to focus on outcomes. At Helsing, you will influence how we work, engage in discussions about what is effective, and take ownership of aspects of our culture you deeply value.

What We Offer

• A focus on outcomes over time-tracking.
• Competitive compensation and stock options.
• Relocation support.
• Social and education allowances.
• Regular company events and all-hands meetings to foster a unified European team.

Key skills/competency

• HR Administration
• Employee Lifecycle Management
• HRIS (hiBob)
• Compliance & Policies
• Employee Engagement
• Performance Management
• Process Optimization
• Communication Skills
• Proactive Problem Solving
• Data Accuracy