Executive Assistant

About Hello Heart

Hello Heart is on a mission to change the way people care for their hearts. The company provides the first app and connected heart monitor to help people track and manage their heart health. With Hello Heart, users take steps to control their risk of heart attacks and stroke – the leading cause of death in the United States. Peer-reviewed studies have shown that high-risk users of Hello Heart have seen meaningful drops in blood pressure, cholesterol and even weight. Recognized as the digital leader in preventive heart health, Hello Heart is trusted by more than 130 leading Fortune 500 and government employers, national health plans, and labor organizations. Founded in 2013, Hello Heart has raised more than $138 million from top venture firms and is a best-in-class solution on the American Heart Association’s Innovators’ Network and CVS Health Point Solutions Management platform. Visit www.helloheart.com for more information.

About The Executive Assistant Role

As an Executive Assistant for our Go-To-Market team at Hello Heart, you will be a trusted partner enabling focus, clarity, and execution across a fast-moving revenue organization. Reporting into our Commercial President, you will manage priorities, communication, and coordination, enabling our Go-To-Market leadership team to operate at its best.

You are highly organized, proactive, and comfortable operating with discretion in a dynamic, high-growth environment. You thrive at anticipating needs, managing complexity, and keeping leaders focused on what matters most.

Responsibilities

• Provide high-level administrative support to the Commercial President, including complex calendar management, travel coordination, and expense reporting
• Act as a strategic gatekeeper, prioritizing requests, meetings, and communications on behalf of Sales leadership
• Prepare meeting agendas, notes, and follow-ups for leadership meetings, pipeline reviews, and internal operating rhythms
• Coordinate cross-functionally with Finance, Marketing, Revenue Operations, and Executive Leadership to support sales initiatives
• Assist with preparation of presentations, reports, and materials for executive reviews and board-related meetings
• Manage sensitive and confidential information with the highest level of discretion and professionalism
• Support planning and execution of team meetings, offsites, and sales events
• Identify opportunities to improve workflows, processes, and communication across the Sales organization

Qualifications

• 5+ years of experience supporting senior executives, ideally within Sales, Revenue, or Go-To-Market organizations
• Strong administrative and organizational skills, including calendar management, meeting coordination, and executive communications
• Experience with required systems, such as Google Workspace, Slack, and project management tools like Asana; familiarity with Salesforce is a plus
• Proven ability to manage multiple priorities in a fast-paced, high-growth environment
• Exceptional attention to detail, judgment, and follow-through
• Strong written and verbal communication skills
• Comfort handling confidential information and working with senior stakeholders
• Ability to travel up to 20~40%

Key skills/competency

• Executive Support
• Calendar Management
• Travel Coordination
• Expense Reporting
• Meeting Planning
• Communication Management
• Discretion
• Project Management
• Workflow Optimization
• Cross-functional Collaboration