Administrative Assistant

About the Role

The Administrative Assistant at Healogix plays a key role in supporting the operational and administrative activities of the organization. This individual partners with senior leadership and department heads to ensure smooth day-to-day operations through vendor management, event support, board meeting preparation, and internal communication.

Position Responsibilities

• Partner with senior leadership and department heads for organizational support.
• Manage vendor relationships and act as primary contact for IT, software, and field vendors.
• Coordinate internal IT requirements including new-hire setup and equipment management.
• Support planning and execution of company events, meetings, and board preparations.
• Oversee internal processes such as expense reporting, travel arrangements, and document management.
• Participate in the Healogix Culture Committee and lead initiatives fostering compliance and transparency.
• Perform additional operational duties as needed.

Position Requirements

• Exceptional organizational skills with strong attention to detail.
• Effective communication and ability to work with senior leadership.
• Proactive, self-motivated and trustworthy with confidentiality.
• College degree or equivalent experience preferred.
• Experience in vendor management and basic reporting/tracking.

This Opportunity Offers

• Fully remote work environment.
• Competitive compensation with yearly bonus opportunity.
• Comprehensive benefits package including medical, dental, and more.
• Generous paid time off and company holidays.
• 401(k) retirement plan with company match.

Key skills/competency

administrative support, vendor management, IT coordination, event planning, board meeting support, organizational skills, communication, compliance, transparency, process management