Senior Associate - Fund Administration (PH Offices)
HC Global Fund Services, LLC · Makati, National Capital Region, Philippines
- On site
- Internship
- $75,000 / year
- Makati, National Capital Region, Philippines
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Job highlights
- Review accounting work and provide guidance.
- Manage daily transactions and client communications.
- Analyze financial performance and prepare reports.
- Coordinate with auditors and tax personnel.
- Mentor and evaluate junior accounting staff.
About the role
About Us
HC Global Fund Services, LLC (“HC Global”) is a privately owned fund administrator serving fund managers and investment advisors in the alternative investments industry.
Job Description
As Senior Associate, you will be responsible for such duties and responsibilities that are normally associated with your position, which include, but are not limited to, the activities enumerated below:
Middle Office And Back Office Functions
- Reviews the daily reconciliation and daily reporting work of the Associate Accountants on a timely basis and gives appropriate review notes and comments to facilitate improvement on their work.
- Reviews the progress of work of the Associate Accountants and provides guidance on the daily work and any issues encountered in the day-to-day transactions.
- Assists the Director and/or Associate Directors in managing the day-to-day transactions by responding to questions or communications to/from Director and/or Associate Directors to the team.
- Prepares the time budget for each engagement that will assist the Director and/or Associate Director in evaluating profitability of the engagement.
- Prepares budget to actual analysis for each engagement and provides justifications for unfavorable variances to facilitate additional billing to clients if necessary.
- Discusses issues and project management with the Director/Associate Director.
- Reviews the monthly, quarterly reporting such as balance sheet, profit and loss, and the monthly allocation prepared by the Associate Accountants.
- Perform an analytical review of the monthly, quarterly, yearly gross and net returns ensuring that the returns are within the expected results for a particular period.
- Prepares a summary of issues and concerns and leads the discussion for the team with the Director/Associate Director on a weekly basis. This includes identifying issues and recommendations for appropriate resolutions to any issues identified.
- Ensures that all procedures in the fund administration process are completed and complied with by the Associate Accountant.
- Assists the Director/Associate Directors in coordinating with year-end work with auditors.
- Assists the Director/Associate Directors in coordinating with tax personnel for the tax preparation of the funds.
- Conducts orientation for the Associate Accountants for each new engagement and coaches them on all engagements.
- Conducts training among peers during non-busy period. This training can be for general accounting topics, financial statements accounting updates, or strategy specific such as funds, private equity or venture capital, and or portfolio accounting software training.
- Evaluates performance of Associate Accountants in every engagement on a timely basis and provides feedback to improve their performance.
- Provides initial recommendation for promotion of Associate Accountants to Senior Associates.
- In instances where an engagement has no Associate Accountant assigned or if the Associate Accountant is unavailable, the Senior Associate may be required to perform the work of the Associate Accountant as necessary.
- Ensures that all deliverables are managed and completed in accordance with agreed internal deadlines.
- Ensures that all outputs by Associate Accountants undergo detailed review prior to submission to Associate Director/Director.
- Reviews the timesheet prepared by Associate Accountants.
- Develops client contacts, when necessary, and be regularly available and responsive to their business needs.
Requirements
Job Specifications
- Graduate of Bachelor's degree in Accountancy.
- Must be a Certified Public Accountant (CPA), Chartered Accountant (CA), Chartered Financial Analyst (CFA) or Chartered Alternative Investment Analyst (CAIA).
- Must have at least 3 consecutive years of experience as an accounting or finance professional.
- Experience in Fund Administration, Asset Management Audit or equivalent is an advantage.
- Must have experienced managing staff.
- A team player; must be able to work individually and as part of a team.
- Has a good business understanding of financial concepts and procedures.
- Analytical and very detail-oriented.
- Flexibility to expand work hours as necessary and support business needs.
Benefits
Benefits
- Additional leave
- Company events
- Health insurance
- Life insurance
- Opportunities for promotion
Supplemental Pay Types
- Performance bonus
- Spot bonus
- 8 hour shift
- Day shift
Key skills/competency
- Fund Administration
- Financial Reporting
- Reconciliation
- Budget Analysis
- Staff Management
- Client Relations
- Accounting Principles
- Financial Analysis
- Auditor Coordination
- Tax Preparation
Skills & topics
- Senior Associate
- Fund Administration
- Accounting
- Finance
- Financial Reporting
- Reconciliation
- CPA
- CFA
- Staff Management
- Investment Management
How to get hired
- Tailor your resume: Highlight your CPA/CA/CFA/CAIA certifications and 3+ years of accounting/finance experience, emphasizing fund administration or audit.
- Showcase management skills: Emphasize any experience managing staff or leading teams in your application and interviews.
- Demonstrate analytical ability: Prepare to discuss your experience with financial analysis, budget variance justification, and detailed reporting.
- Express team orientation: Convey your ability to work both independently and collaboratively, and your understanding of financial concepts.
- Be prepared for extended hours: Acknowledge your flexibility to work additional hours when business needs require.
Technical preparation
Master fund accounting principles and reconciliation.,Practice financial statement analysis and reporting.,Review budget vs. actual variance analysis.,Familiarize with audit and tax coordination.
Behavioral questions
Describe a time you mentored junior staff.,How do you handle conflicting priorities?,Tell me about ensuring quality in reviews.,How do you manage client expectations?
Frequently asked questions
- What are the key qualifications for the Senior Associate - Fund Administration role at HC Global Fund Services, LLC?
- The key qualifications for the Senior Associate - Fund Administration position at HC Global Fund Services, LLC include a Bachelor's degree in Accountancy, a CPA, CA, CFA, or CAIA certification, at least 3 years of accounting or finance experience, and prior staff management experience. Experience in Fund Administration or Asset Management Audit is advantageous.
- What is the primary focus of the Senior Associate - Fund Administration role at HC Global Fund Services, LLC?
- The primary focus of the Senior Associate - Fund Administration role at HC Global Fund Services, LLC involves overseeing and reviewing the daily and monthly financial reporting and reconciliation work of Associate Accountants, managing day-to-day transactions, and assisting Directors with client needs and operational efficiency.
- Does HC Global Fund Services, LLC offer opportunities for career growth in this Senior Associate role?
- Yes, HC Global Fund Services, LLC offers opportunities for promotion, as indicated by the Senior Associate's role in providing initial recommendations for the promotion of Associate Accountants to Senior Associates. Benefits like additional leave and company events also suggest a supportive work environment.
- What kind of financial analysis is expected from a Senior Associate at HC Global Fund Services, LLC?
- A Senior Associate at HC Global Fund Services, LLC is expected to perform analytical reviews of monthly, quarterly, and yearly gross and net returns, ensuring they align with expected results. They also prepare budget-to-actual analyses and justify any unfavorable variances for potential additional client billing.
- How does HC Global Fund Services, LLC support its Senior Associates in managing their teams?
- HC Global Fund Services, LLC supports its Senior Associates in team management by requiring them to conduct orientations and training for Associate Accountants, evaluate their performance, provide feedback, and guide them through daily work and encountered issues. They also lead team discussions on issues and recommendations.
- Is experience in fund administration a mandatory requirement for the Senior Associate position at HC Global Fund Services, LLC?
- While not strictly mandatory, experience in Fund Administration, Asset Management Audit, or an equivalent role is considered an advantage for the Senior Associate position at HC Global Fund Services, LLC. The core requirements focus on accounting/finance experience, certifications, and management skills.