Senior Associate Fund Administration

About Us

HC Global Fund Services, LLC (“HC Global”) is a privately owned fund administrator serving fund managers and investment advisors in the alternative investments industry.

Job Description

The Senior Associate's primary responsibility will be preparation, including tasks related to medium to high-complexity fund assignments and Special Purpose Vehicles (SPVs). This role is primarily client-focused, with 80% of your work dedicated to client service functions and 20% allocated to essential administrative tasks. You will be responsible for such duties and responsibilities that are typically associated with your position, which include, but are not limited to the activities enumerated below:

Client Service Functions

As a Reviewer:

• Thoroughly reviews the work prepared by Associates to ensure accuracy and compliance.
• Ensures that Net Asset Value (NAV) reports and other client deliverables are completed in line with the agreed timeline.
• Communicates with clients via email and calls as needed.
• Assists Associates and fellow Senior Associates with their deliverables as the need arises.
• Prepares more complex deliverables as needed.
• Sends open items to the client and agrees on the resolution.
• Reviews NAV package/reports and working papers such as position and cash reconciliations, accruals, dividends, and interest.
• Reviews investor statements, capital call/distribution notices, and confirmation letters, as applicable.
• Reviews capital activities (contributions, withdrawals, calls and distributions, transfers).
• Reviews allocation file, including calculations of administrative and management fees, performance fees, carried interest, waterfall, and clawback, as applicable.
• Reviews treasury portal entries and supporting document.
• Reviews financial statements as needed.
• Escalates critical issues to immediate superior promptly.
• Ensures that handover notes are provided to North American counterparts for any items that require coverage during North American hours if based in the Philippines or India.
• Demonstrates ownership of assigned responsibilities and follows HC Global’s best practices to service clients.
• Gains a thorough understanding of the fund’s operating structure and agreement with client by reading the operating agreement, private placement memorandum, engagement letter, and other related documents.
• Follows the policies and procedures of HC Global to maintain quality service to clients.

As a Preparer

• Maintains books and records and calculates NAV of the assigned Funds, including partners/investors allocation, as applicable.
• Prepares NAV Package and financial statements.
• Prepares investor statements, capital call/distribution notices, and confirmation letters, as applicable.
• Calculates performance/incentive fees or carried interest, management and administration fees.
• Records trade and non-trade transactions to Portfolio Accounting System (Geneva, Paxus, QB, etc.).
• Analyzes Portfolio pricing and use our independent pricing (Refinitiv) as appropriate.
• Performs position and cash reconciliations.
• Records accruals.
• Prepares ad hoc reports as requested by immediate supervisor and/or clients or as needed based on agreement with clients.
• Prepares audit schedules.
• Demonstrates ownership of assigned responsibilities and follows HC Global best practices to service clients.
• Gains thorough understanding of the fund’s operating structure and agreement with client by reading the operating agreement, private placement memorandum, engagement letter, and other related documents.
• Follows the policies and procedures of HCG to maintain quality service to clients.
• Enters wires to the treasury portal.
• Escalates critical issues to immediate supervisor promptly.

Administrative Functions

• Ensures timely and proper submission of timesheets to maintain accurate records of tasks completed and facilitate efficient payroll processing.
• Actively engages in group activities to cultivate a collaborative work environment, exchange knowledge, and contribute meaningfully to team objectives.
• Attends and completes all mandated training programs to enhance skill sets, stay abreast of industry developments, and ensure compliance with regulatory mandates.
• Maintains a comprehensive understanding of relevant best practices and client-specific agreements to guarantee adherence to established standards, mitigate potential risks, and deliver services of exceptional quality.
• Demonstrates flexibility, adaptability, and a willingness to contribute to the team's overall goals by performing additional duties assigned by Supervisors and Managers.

In addition to the above functions, the Senior Associate may also be expected, from time to time, to assist in other non-operations work, as the need arises, and as determined by the Immediate Superiors, Group Heads, and Managing Directors.

Requirements

• Graduate of Bachelor’s degree in Accountancy or equivalent of work experience in the same industry.
• Certified Public Accountant (CPA) designation is a plus.
• Must have at least 2-3 consecutive years of experience as an accounting or finance professional.
• Experience in Fund Administration, Asset Management Audit or a similar field is an advantage.
• Proven experience in managing staff.
• Strong team player with the ability to work independently and collaboratively.
• Has a good business understanding of financial concepts and procedures.
• Analytical and detail-oriented.
• Flexibility to expand work hours as necessary and support business needs.

Benefits

To be discussed during hiring process.

Key skills/competency

• Fund Administration
• Net Asset Value (NAV) Calculation
• Client Service
• Financial Reporting
• Reconciliation
• Fee Calculation
• Treasury Operations
• Audit Schedules
• Regulatory Compliance
• Team Leadership