Project Assistant

Project Assistant at Haynes and Boone, LLP

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.

About Haynes and Boone, LLP

Haynes and Boone is one of the largest law firms in Dallas, and it continues to grow. In 2023, Haynes and Boone moved its headquarters to a new 27-story office tower in the Harwood District of uptown Dallas. Lawyers in our Dallas office serve all the firm’s practice and industry areas – including corporate, litigation, banking/finance, insurance law, healthcare law, labor and employment, estate planning, real estate, bankruptcy, intellectual property, white collar crime, and antitrust. Our Dallas lawyers are widely recognized in their practice areas in publications such as The Best Lawyers in America directory (Woodward/White, Inc.) and the Chambers USA legal directory (Chambers & Partners). This office attracts high-energy, technically proficient people who enjoy working in a collegial environment. We are committed to having an inclusive workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.

Role Overview

This non-exempt employee will support attorneys in meeting client objectives by applying strong organizational, analytical, and communication skills. The role requires proficiency in document management and technology, along with a high level of attention to detail.

Essential Duties

• Perform assigned factual and/or basic legal research tasks using all available resources including libraries and computer data systems.
• Attend and contribute to organization/section meetings.
• Prepare UCC filings and supporting documentation.
• Coordinate and assemble signature pages for transactions.
• Review investor documents and prepare related tracking spreadsheets.
• Develop new client checklists to capture bank-specific requirements for deal closings.
• Support the Knowledge Management and Innovation Specialist with various knowledge management initiatives, including:
  • Gathering knowledge and data through trackers, surveys, and one-on-one interviews; maintaining systems for storing and accessing information.
  • Sharing knowledge and data through newsletters, training, resource materials, and annual reports.
  • Assisting with innovative efforts, including integrating tools such as Harvey for LPA reviews.

Other Duties

• Attend and participate in training programs for professional development and building technology skills.
• Meet the billable hours expectations and adheres to best practices.
• Perform other related duties as needed or assigned.

Qualifications

Knowledge/Experience

The Project Assistant must be able to effectively utilize electronic document applications while having the ability to create, compose, and edit written materials. Knowledge of Outlook and Adobe platforms is preferred.

Skills

The Project Assistant must possess excellent verbal and writing skills. Strong computer proficiency is a must, with particular knowledge of Microsoft Word, Excel and PowerPoint. Strong communication skills are a must. Must be familiar with effective administrative processes and possess the ability to manage a multitude of tasks and cases simultaneously. The Project Assistant should be able to work independently with minimal supervision, as well as be an effective member of the team. The ability to work with many different types of personalities at all levels of the organization is a must. Strong organizational, multi-tasking and prioritization skills are required, as well as strict attention to detail. This individual will need to meet hard deadlines in a fast-paced environment.

Education

Must possess a high school diploma or equivalent; college graduate preferred.

Physical Demands & Working Conditions

Must be able to move around the office up to 15% of the time to make copies, file, etc; Remains stationary at least 75% of the time; This position constantly operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.); Occasionally required to move documents or files weighing up to 15 lbs.; This position requires constant communication and exchange of information with the Firm attorneys, clients and staff; This position must be able to inspect and observe information on a computer screen at least 80% of the time.

Office environment, Position may require some travel including weekend and week-long travel; Overtime may be required.

Key skills/competency

• Legal Research
• Document Management
• UCC Filings
• Transaction Coordination
• Knowledge Management
• Data Analysis
• Microsoft Office Suite
• Organizational Skills
• Attention to Detail
• Communication Skills