Project Assistant
Haynes and Boone, LLP · New York, United States
- On site
- Full-time
- $75,000 / year
- New York, United States
Job highlights
- Assist attorneys with client goals.
- Perform legal research and trial prep.
- Manage documents, files, and exhibits.
- Utilize strong computer and communication skills.
- Support legal filings and administrative tasks.
About the role
Project Assistant
This non-exempt employee will assist attorneys in accomplishing clients’ goals by using organizational, analytical, and communication skills. Position requires an individual who has document management and computer technology skills and who pays strict attention to detail.
Essential Duties
- Performs assigned factual and/or basic legal research tasks using all available resources including libraries and computer data systems.
- Assists with deposition and trial preparation.
- Establishes, organizes and maintains pleading boards, attorney trial notebooks, witness notebooks, document indexes and lists.
- Devises file organization schemes and supervises file maintenance.
- Prepares exhibits and schedules.
- Assists with document productions, including with preparation of privilege and redaction logs; coordinates demonstrative evidence for hearings and trials; cite checks and assists with preparing briefs for filing.
- Attends and contributes to organization/section meetings.
- Assists with finalizing and submitting legal filings, including service of copies to opposing counsel and court chambers (in person, by mail, and/or electronically).
Other Duties
- Attend and participate in training programs for professional development and building technology skills, e.g., Compulaw, LexisNexis, and/or Westlaw training.
- Meets the billable hours expectations and adheres to best practices.
- Performs other related duties as needed or assigned.
Reporting Relationship
The Project Assistant reports directly to Human Resources or the Office Administrator.
Qualifications
Knowledge/Experience
The Project Assistant must be able to effectively utilize electronic document applications while having the ability to create, compose, and edit written materials. Knowledge of Outlook and Adobe platforms is preferred.
Skills
The Project Assistant must possess excellent verbal and writing skills. Strong computer proficiency is a must, with particular knowledge of Microsoft Word, Excel and PowerPoint. Strong communication skills are a must. Must be familiar with effective administrative processes and possess the ability to manage a multitude of tasks and cases simultaneously. The Project Assistant should be able to work independently with minimal supervision, as well as be an effective member of the team. The ability to work with many different types of personalities at all levels of the organization is a must. Strong organizational, multi-tasking and prioritization skills are required, as well as strict attention to detail. This individual will need to meet hard deadlines in a fast-paced environment.
Education
Must possess a high school diploma or equivalent; college graduate preferred.
Physical Demands
Must be able to move around the office up to 15% of the time to make copies, fax, file, etc; Remains stationary at least 75% of the time; This position constantly operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.); Occasionally required to move documents or files weighing up to 15 lbs.; This position requires constant communication and exchange of information with the Firm attorneys, clients and staff; This position must be able to inspect and observe information on a computer screen at least 80% of the time.
Working Conditions
Office environment, Position may require some travel including weekend and week-long travel; Overtime may be required.
Key skills/competency
- Legal Research
- Deposition Preparation
- Trial Preparation
- Document Management
- File Organization
- Exhibit Preparation
- Brief Preparation
- Legal Filings
- Microsoft Office Suite
- Attention to Detail
Skills & topics
- Project Assistant
- Legal Assistant
- Legal Support
- Paralegal Assistant
- Document Management
- Legal Research
- Trial Preparation
- Office Administration
- Legal Filing
- Law Firm Support
How to get hired
- Tailor your resume: Highlight document management, legal research, and strong computer skills relevant to a Project Assistant role at Haynes and Boone.
- Showcase attention to detail: Emphasize your ability to manage multiple tasks, meet deadlines, and maintain accuracy in a fast-paced legal environment.
- Demonstrate tech proficiency: Clearly list your experience with electronic document applications, Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, and Adobe platforms.
- Prepare for interviews: Be ready to discuss your organizational skills, teamwork, and ability to work independently with minimal supervision.
Technical preparation
Behavioral questions
Frequently asked questions
- What are the key responsibilities for a Project Assistant at Haynes and Boone, LLP?
- The Project Assistant at Haynes and Boone, LLP will primarily support attorneys in achieving client goals. This involves performing legal research, assisting with deposition and trial preparation, managing documents and files, preparing exhibits, and finalizing legal filings. Strong organizational and computer technology skills are essential for this role.
- What technical skills are most important for the Project Assistant position at Haynes and Boone, LLP?
- The Project Assistant role requires strong computer proficiency, especially with Microsoft Word, Excel, and PowerPoint. Experience with electronic document applications, Outlook, and Adobe platforms is preferred. The ability to effectively utilize computer data systems for legal research is also crucial.
- What is the educational requirement for a Project Assistant at Haynes and Boone, LLP?
- A high school diploma or equivalent is the minimum educational requirement for the Project Assistant position at Haynes and Boone, LLP. However, candidates who are college graduates are preferred.
- What kind of work environment can I expect as a Project Assistant at Haynes and Boone, LLP?
- As a Project Assistant at Haynes and Boone, LLP, you can expect an office environment that may require some travel, including weekends and week-long trips. Overtime may also be necessary to meet firm needs. The role involves constant communication and collaboration with attorneys, clients, and staff in a fast-paced setting.
- How does Haynes and Boone, LLP value its employees in the Project Assistant role?
- Haynes and Boone, LLP views its people as the driving force behind its success. They hire individuals who contribute to their professional reputation, enhance client relationships, and share in their success. The New York office, for instance, fosters a culture of hard work, teamwork, and inclusivity, with a commitment to giving back to the community.