Client and Control Partner Junior

About Havas International

Havas International is the international hub of Havas Media, one of the world's largest communication groups. This department manages, coordinates, and implements media campaigns for major advertisers such as Hermès, Meetic, the European Parliament, Capgemini, BNPP, and more. It's a dynamic team of over 80 international professionals united by a passion for international communication. We are an agile, human-sized entity that balances consulting, media strategy, coordination, and implementation across all offline and digital media.

Mission

We are seeking a diligent professional to manage the entry and follow-up of quotes for a client portfolio. This involves:

• Entering media campaign quotes.
• Coordinating client invoicing.
• Reconciling scanned invoices with purchase orders to validate supplier payments.
• Liaising with internal accounting departments, suppliers, and experts/traders.
• Producing and analyzing dashboards for client investment analysis.
• Ensuring strict adherence to client-specific procedures.

Responsibilities

Quote Entry

• Enter quotes for the entire client portfolio.
• Act as the interface with purchasing expert teams and finance/accounting departments.
• Utilize the quote management database.
• Extract statistics, track client investments, and prepare client reports.

Invoice Management

• Verify the correct receipt of supplier invoices (media owners) and track discrepancies.
• Format a status report of documents awaiting validation by department, ensuring consistency and communicating it to group leaders/expert hub managers.
• Send these reports to buyers to facilitate weekly meetings with summaries.
• Send these reports to media owners to request unreceived documents.
• Take all necessary measures to resolve discrepancies promptly (including modifying quotes if approved by an Expert or Expert Management Manager).

Coordination with Accounting and Media Owners

• Ensure the interface between purchasing experts and supplier accounting in the invoicing flow.
• Serve as the liaison with media owners for dispute resolution.

Client Specifics Management (Mandate/Non-Mandate, VAT)

Media space purchasing is highly regulated in France. Managing these purchases for our clients, both in France and internationally, involves two distinct management types that require exceptional attention and vigilance.

Internal Control on:

• Quote updates.
• Client invoicing.
• Coordination with client recovery and follow-ups.

Education, Skills, and Aptitudes

• Associate's or Bachelor's degree (Bac+2 / Bac+3).
• Organized, methodical, and rigorous.
• Autonomous.
• Professional written and spoken English required.
• Proficiency in Excel.
• Ability to quickly adapt to new IT tools.
• Good interpersonal skills (suppliers + internal teams).
• Scrupulous adherence to established procedures.

Why Join Us?

• Our Clients: Prestigious brands with exciting challenges, fostering flexible and trust-based collaborations to develop major media projects.
• Development First: We are committed to the growth of our talent. Learning and personal/professional development are central to our concerns.
• A Unique Village and Culture: Beyond welcoming and vibrant premises and flexibility through remote work, the Havas Village offers events and conferences for professional and personal growth, inspiring talks on our industry, philosophy, screenings, workshops, and much more! Media, Creative, Entertainment, Digital, Consulting – these disciplines are all hosted in one place, enabling constant synergy between them, to our and our clients' greatest benefit!

We are an equal opportunity employer and value diversity.

Key skills/competency

• Client and Control Partner
• Media Campaigns
• Quote Entry
• Invoice Management
• Financial Coordination
• Supplier Payment
• Internal Control
• Excel Proficiency
• English Fluency
• Client Relationship Management