Administrative Coordinator

@ Harvard University

About Harvard University

Harvard University is a distinguished institution renowned worldwide for its commitment to excellence in education, research, and innovation. Joining Harvard means becoming part of a vibrant community dedicated to advancing knowledge and societal impact through collaborative efforts and groundbreaking discoveries. Harvard Medical School leads in biomedical research and medical education in a welcoming, inclusive environment.

About the Role

The Department of Neurobiology at Harvard Medical School seeks a highly organized Administrative Coordinator to support human resources operations. This role is vital for managing personnel processes for academic staff, students, and contingent workers and ensuring compliance with university policies. Reporting to the Associate Director of Research Administration and Finance, you will liaise between faculty, departmental administration, Harvard central offices, and external partners like the Harvard International Office.

• Manage personnel systems and appointment processes.
• Coordinate visa and onboarding procedures.
• Assist with payroll and compliance activities.
• Provide liaison support between various departments.
• Participate in workflow and process improvement initiatives.

Qualifications

Bachelor’s degree or equivalent work experience, with a minimum of 2 years’ relevant HR experience (preferably in an academic or research environment) and 4 or more years of professional experience. Familiarity with hiring and appointment processes in academic research, proficiency in Microsoft Office, and HR systems like Apex, ARiES, Peoplesoft, Harvard Careers, and YPO are required. Understanding Federal and State employment regulations is essential.

Responsibilities

Support all aspects of personnel management including hiring, onboarding, appointment processing, and position maintenance. Coordinate visa initiation and renewal processes and act as the primary resource for lab personnel appointment policies. Assist with payroll, maintain HR databases, participate in process improvements, and support faculty and staff with inquiries.

Benefits

Enjoy generous paid time off, parental leave, comprehensive medical, dental, and vision insurance from day one, retirement plans with university contributions, wellbeing resources, family support, professional development opportunities including tuition assistance, campus perks, commuter benefits, and discounts.

Equal Opportunity

Harvard University is committed to fostering an inclusive environment. Discrimination based on any protected characteristic is prohibited.

Key skills/competency

• HR management
• Personnel systems
• Onboarding
• Compliance
• Visa coordination
• Payroll support
• Communication
• Attention to detail
• Process improvement
• Interpersonal skills