Legal Assistant

Legal Assistant at HarperCollins Publishers

HarperCollins Publishers is seeking a dedicated Legal Assistant to join its Legal & Contracts Department. This position offers crucial support to four attorneys and is based in our New York Headquarters, with a hybrid work arrangement.

Responsibilities

• Independently manage and track a broad variety of ongoing Legal Department projects, including author related contractual matters, response to subpoenas, and tracking manuscript legal review.
• Provide litigation support and management.
• Support attorneys on class action settlement in the Anthropic case and other AI copyright infringement cases.
• Manage the collection of specimens and required information for trademark registration filings.
• Draft a variety of basic legal agreements, including non-disclosure agreements, permissions, and releases, with attorney supervision.
• Assist with anti-piracy tracking.
• Provide administrative support to four attorneys – managing mail, phone calls and messages, scheduling meetings and conference calls, and processing expense reports and travel arrangements.
• Handle general departmental administrative matters, including establishing processes for shared departmental files.

Qualifications

• A 4-year college degree or equivalent work experience is required.
• Prior administrative and legal experience is essential.
• Ability to communicate effectively with all levels of management.
• Possess strong organizational skills and attention to detail.
• Ability to exercise professionalism, poise, and tact in all verbal and written correspondence.
• Maintain a strong sense of confidentiality.
• Demonstrate strong time management skills and the ability to set priorities under pressure.
• Exhibit excellent written and oral communication skills.
• Willingness to take initiative and to complete projects independently.
• Proficient knowledge of MS Office, Office 365, and facility with a variety of applications within Windows.
• An interest in book publishing is strongly preferred.
• Ability to work onsite three days per week.

HarperCollins Publishers is a company full of people who are passionate about books. We strongly prefer cover letters to understand your interest in working with us and for this specific Legal Assistant role.

The salary for this position is $65,000, with competitive compensation tailored to attract top talent based on experience and relevant skills. We also offer a comprehensive and highly competitive benefits package, including physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and various elective benefits.

HarperCollins Publishers is an equal opportunity employer committed to providing reasonable accommodations for qualified individuals with disabilities during the application and interview process. For accommodation requests, please email TalentManagement@harpercollins.com.

Key skills/competency

• Legal Administration
• Contract Management
• Litigation Support
• Trademark Registration
• Non-Disclosure Agreements
• Anti-Piracy
• Project Tracking
• Administrative Support
• Microsoft Office Suite
• Confidentiality