Executive Assistant to CEO

About HappyRobot

HappyRobot is the infrastructure for enterprises to build and orchestrate AI workforces. Our AI workers don't just communicate - they make decisions, take action, and run operations autonomously across voice, email, and enterprise systems. Born in Y Combinator (S23) and backed by a16z and Base10 with over $60M raised, we power critical operations for global enterprises worldwide.

Our platform is battle-tested in the most demanding environments - where AI has real consequences. We started in logistics, built our own voice stack, models, and orchestration layer from the ground up, and are now bringing that infrastructure to every enterprise that runs the real economy. Learn more about our vision in our manifesto.

About The Role

We’re looking for a highly organized, proactive, and resourceful Executive Assistant to support our founders and keep our operations running smoothly. This is a unique opportunity to work closely with leadership in a fast-paced, high-growth environment.

What You’ll Do

• Manage calendars, schedule meetings, and coordinate travel for the founders.
• Prioritize and handle incoming requests, ensuring the best use of their time.
• Prepare meeting agendas, take notes, and follow up on action items.
• Act as a key point of contact between the founders and internal/external stakeholders.
• Assist with special projects, research, and confidential tasks as needed.

Must-have Qualifications

• 5+ years of experience supporting C-Suite Executives
• Proven experience managing complex, high-volume calendars across multiple time zones
• Exceptionally organized & detail-oriented – you can juggle multiple priorities seamlessly.
• Strong communication skills – you anticipate needs and keep things running smoothly.
• Discretion & professionalism – you handle confidential matters with care.
• Proactive & resourceful – you find solutions before problems arise.

Why join us?

• Opportunity to work at a high-growth AI startup, backed by top investors.
• Rapidly growing and backed by top investors including a16z, Y Combinator, and Base10.
• Ownership & Autonomy - Take full ownership of projects and ship fast.
• Top-Tier Compensation - Competitive salary + equity in a high-growth startup.
• Work With the Best - Join a world-class team of engineers and builders

Data Privacy

The personal data provided in your application and during the selection process will be processed by Happyrobot, Inc., acting as Data Controller. By sending us your CV, you consent to the processing of your personal data for the purpose of evaluating and selecting you as a candidate for the position. Your personal data will be treated confidentially and will only be used for the recruitment process of the selected job offer. In relation to the period of conservation of your personal data, these will be eliminated after three months of inactivity in compliance with the GDPR and legislation on the protection of personal data. If you wish to exercise your rights of access, rectification, deletion, portability or opposition in relation to your personal data, you can do so through security@happyrobot.ai subject to the GDPR. For more information, visit https://www.happyrobot.ai/privacy-policy. By submitting your request, you confirm that you have read and understood this clause and that you agree to the processing of your personal data as described.

Key skills/competency

• Executive Assistant
• CEO Support
• Calendar Management
• Travel Coordination
• Meeting Coordination
• Note Taking
• Project Management
• Confidentiality
• Communication Skills
• Organization Skills