Executive Assistant

What We Do

Halcyon is the industry’s first dedicated, adaptive security platform that combines multiple proprietary advanced prevention engines along with AI models focused specifically on stopping ransomware.

Who We Are

Halcyon was formed in 2021 by a team of cyber industry veterans after battling the scourge of ransomware (and advanced threats) for years at some of the largest global security vendors. Comprised of leaders from Cylance (now Blackberry), Accuvant (now Optiv), Fireye and ISS X-Force (now IBM), Halcyon is focused on building products and solutions for mid-market and enterprise customers.

As a remote-native, completely distributed global team, we recognize great talent can exist anywhere. We invite you to apply to a job you’re interested in and we'll work a plan to meet your needs.

The Role: Executive Assistant

Halcyon Tech, Inc. is seeking a highly motivated and organized Executive Assistant to support our Chief Customer Officer. Reporting directly to the CCO, this role provides critical administrative and operational support across a wide range of business functions. The Executive Assistant will work closely with multiple departments, including customer value & trust, sales, marketing, finance, and operations, to ensure seamless daily operations and effective management of executive-level activities.

This position is ideal for a detail-oriented professional who thrives in a fast-paced startup environment. The successful candidate will be proactive, adaptable, and capable of managing a dynamic workload with precision and efficiency. Ideally, we are looking for someone located on the east coast to best support the needs of the team.

Responsibilities

• Executive Support: Provide high-level administrative support to the CCO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Calendar Management: Oversee the CCO’s schedule, including arranging meetings, appointments, and ensuring all commitments are efficiently managed.
• Travel Coordination: Arrange domestic and international travel for executives, including flight bookings, accommodations, and ground transportation.
• Expense Reporting: Compile and process expense reports for the CCO and senior leadership, ensuring accuracy and timely submission.
• Email Management: Sort and respond to emails on behalf of the CCO when necessary, ensuring important communications are handled promptly.
• Meeting Coordination: Organize and prepare materials for executive meetings, including drafting agendas, taking minutes, and following up on action items.
• Event Planning: Assist with event planning for sales teams, including coordinating logistics for major industry events like BlackHat and RSA, and organizing team events.
• New Hire Onboarding: Provide support for the onboarding process of new hires, particularly for the sales team, ensuring a smooth and welcoming transition.
• Project Management: Assist in the planning and execution of special projects, working cross-functionally with teams to ensure timely completion and alignment with company objectives.
• Document Preparation: Prepare and edit documents, presentations, and reports for executive review, ensuring accuracy and a high standard of quality.
• Operational Support: Assist in the coordination of company events, board meetings, and other high-profile activities, ensuring all logistical details are handled efficiently.

Skills And Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• Proven experience as an Executive Assistant or in a similar role, preferably within a fast-paced or startup environment.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, with the ability to interact effectively with all levels of the organization.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
• Strong problem-solving skills, with a proactive approach to identifying and resolving issues.
• Ability to work independently and as part of a team, with a high degree of ownership and accountability.
• Discretion and integrity in handling confidential information.
• Flexibility and adaptability to changing priorities and business needs.

Benefits

Halcyon offers the following benefits to eligible employees:

• Comprehensive healthcare (medical, dental, and vision) with premiums paid in full for employees and dependents.
• 401k plan with a generous employer contribution.
• Short and long-term disability coverage, basic life and AD&D insurance plans.
• Medical and dependent care FSA options.
• Flexible PTO policy.
• Parental leave.
• Generous equity offering.

The Company reserves the right to modify or change these benefits programs at any time, with or without notice.

Key skills/competency

• Administrative Support
• Calendar Management
• Travel Coordination
• Expense Reporting
• Meeting Coordination
• Event Planning
• Project Management
• Microsoft Office Suite
• Communication Skills
• Confidentiality