Human Resources & Payroll Coordinator
Grassi · New York, NY
- On site
- Full-time
- $65,000 / year
- New York, NY
Job highlights
- Process payroll accurately and on time.
- Manage employee records and benefit deductions.
- Ensure compliance with labor laws.
- Liaise between HR and Finance departments.
- Requires strong attention to detail.
About the role
Human Resources and Payroll Coordinator
Our client, a media company and publisher located in Queens, NY, is seeking an experienced Human Resources & Payroll Coordinator to join their team. This role is crucial for ensuring accurate and timely employee pay and managing payroll-related HR functions, acting as a key liaison between HR and Finance. If you have a strong attention to detail, a commitment to confidentiality, and are proficient with payroll software, we encourage you to apply.Responsibilities
- Manage and process weekly, bi-weekly, or monthly payroll for staff.
- Maintain employee records, including pay rates, deductions, tax withholdings, and personal information.
- Review timesheets, track attendance, and manage leave entitlements (vacation, sick time).
- Process benefit deductions, salary updates, garnishments, and employee benefit enrollments.
- Ensure compliance with federal, state, and local payroll laws, such as ACA or tax regulations.
- Act as the primary contact for employee inquiries regarding pay, benefits, and timekeeping.
Skills & Qualifications
- Bachelor’s degree in a relevant field.
- 2–3+ years of experience in payroll and HR administration.
- Proficiency in payroll software (e.g., ADP Workforce Now, Ceridian) and MS Office (specifically Excel).
- Strong attention to detail, high confidentiality, and excellent organizational skills.
- Must be able to meet strict, recurring payroll deadlines.
- Ability to work in a fast-paced environment and manage multiple priorities.
- Strong communication skills to interact with employees and managers regarding pay issues.
Key skills/competency
- Human Resources
- Payroll Processing
- Employee Records Management
- Benefits Administration
- Compliance
- HRIS Software
- ADP Workforce Now
- Ceridian
- Microsoft Excel
- Timekeeping
Skills & topics
- Human Resources
- Payroll
- HR Coordinator
- Payroll Specialist
- ADP Workforce Now
- Ceridian
- HR Administration
- Payroll Compliance
- Employee Records
- Benefits Administration
- Queens NY Jobs
- Media Company Jobs
How to get hired
- Tailor your resume: Highlight your 2-3+ years of payroll and HR administration experience, focusing on software like ADP Workforce Now or Ceridian and MS Excel. Quantify achievements where possible, especially regarding meeting payroll deadlines.
- Showcase attention to detail: Emphasize your strong organizational skills, high confidentiality, and ability to manage multiple priorities in a fast-paced environment within your application.
- Prepare for behavioral questions: Be ready to discuss how you handle sensitive employee pay and benefits inquiries, manage strict deadlines, and ensure compliance with complex regulations.
- Understand the role's impact: Articulate how your HR and payroll coordination skills directly contribute to accurate employee compensation and smooth HR-Finance operations for a media company.
- Research Grassi: Familiarize yourself with Grassi's services and company culture to demonstrate your alignment and interest during the interview process.
Technical preparation
Master payroll software like ADP or Ceridian.,Enhance Excel skills for data analysis.,Review federal, state, and local payroll laws.,Practice managing employee data securely.
Behavioral questions
Describe handling a payroll error.,How do you ensure confidentiality?,Manage competing payroll deadlines?,Explain employee pay/benefit inquiries.
Frequently asked questions
- What are the key responsibilities of the Human Resources and Payroll Coordinator at Grassi?
- The Human Resources and Payroll Coordinator at Grassi is responsible for managing and processing payroll, maintaining employee records, processing benefit deductions, ensuring compliance with labor laws, and serving as the primary contact for employee inquiries regarding pay and benefits.
- What payroll software experience is required for the HR Payroll Coordinator role at Grassi?
- Proficiency in payroll software such as ADP Workforce Now or Ceridian, along with strong MS Office skills, particularly in Excel, is required for the HR Payroll Coordinator position at Grassi.
- What is the typical experience level sought for the HR Payroll Coordinator position at Grassi?
- Grassi typically seeks candidates with 2-3+ years of experience in payroll and HR administration for their HR Payroll Coordinator role.
- Does the HR Payroll Coordinator role at Grassi require a Bachelor's degree?
- Yes, a Bachelor's degree in a relevant field is a required qualification for the HR Payroll Coordinator position at Grassi.
- How does the HR Payroll Coordinator at Grassi ensure compliance with labor laws?
- The HR Payroll Coordinator at Grassi ensures compliance by staying updated on and adhering to federal, state, and local payroll laws, including ACA and tax regulations.
- What kind of environment can I expect as an HR Payroll Coordinator at Grassi?
- You can expect a fast-paced environment at Grassi, requiring the ability to manage multiple priorities and meet strict, recurring payroll deadlines.
- What is the location of the HR Payroll Coordinator job at Grassi?
- The HR Payroll Coordinator job is located in Queens, NY, at a media company and publisher.