Finance and Admin Clerk (Clerk 2)

Finance and Administration Clerk

At the Department of Opportunities and Social Development (OSD), we are a large and diverse department providing a broad portfolio of programs and services including Child and Family Wellbeing (CFW), Employment Support Services (ESS), Income Assistance (IA), Homelessness and Supportive Housing, and Disability Support Program (DSP). Through our services, we advocate and help vulnerable Nova Scotians be independent, self-reliant, and secure. We work collaboratively across the province with a strong dedicated network of supports and staff, to achieve desired and shared outcomes for all.

About Our Opportunity

The Finance and Administration team within OSD provides administrative and payment-processing support. This role supports both Head Office operations and broader team needs, including regional offices. As the Finance and Administration Clerk, you’ll provide a blend of office administration and payment-processing support. You will help coordinate meetings and events, manage office processes, support records and correspondence, and assist with payments for clients and suppliers. You will play an important part in ensuring accurate information, timely service and effective day-to-day operations.

Primary Accountabilities

• Provide day-to-day administrative support to the Finance and Administration team, including coordinating meetings and events, preparing correspondence and documents, taking minutes, and supporting divisional activities and service requests.
• Support office operations by managing incoming mail and routine enquiries, monitoring office supplies and inventory, and acting as the first point of contact for Head Office and regional offices.
• Process and maintain client and supplier payments by reviewing invoices, verifying coding and authorizations, reconciling discrepancies, preparing cheque requisitions, and maintaining related financial documentation.
• Maintain accurate records and files in accordance with established filing standards, and assist with reporting, data collection, and communication tracking.
• Provide broader operational support to management and the division, including procurement-related paperwork, staff training coordination, event support, and short-term clerical coverage as needed.

Qualifications and Experience

You have at least three (3) years of experience providing administrative, clerical or office support in a fast-paced environment. An equivalent combination of education, training and experience will be considered.

You Also Demonstrate:

• Experience supporting financial or payment-related processes, such as invoice handling, coding, reconciliations, cheque requisitions or records maintenance.
• The ability to manage multiple priorities, work independently and meet tight deadlines.
• Excellent attention to detail and a high degree of accuracy.
• Strong interpersonal and communication skills.
• Discretion and sound judgement when handling confidential or sensitive information.
• Proficiency with common office software, including word processing, spreadsheets and databases.

Assets Include

• Experience with records management practices or filing systems such as STAR and STOR.
• Experience preparing procurement documentation or coordinating meetings and events.
• Familiarity with ICM or similar case management systems.

Equivalency

We recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include, but are not limited to: A completed one-year business program and two years of related experience; A completed related bachelor's degree. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.

Working Conditions

Most of your time is spent in a comfortable office setting. Occasionally you may need to move or lift objects such as boxes or files. You will have daily contact with the public, various Government Departments as well as other local Agencies. Your normal work week is 35 hours/week, 7 hours/day.

Additional Information

This is a Term employment opportunity with an anticipated end date of May 30, 2027. The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless career paths.

Pay Grade

CL 13

Salary Range

$1,647.65 - $1,793.47 Bi-Weekly

Employment Equity Statement

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement

We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.

Important Application Instructions

This Is a Bargaining Unit Position Initially Restricted To Current Civil Service Employees Represented By The Nova Scotia Government Employees Union (NSGEU). If Applying From Outside a Government Office, Employees Must Apply Correctly Via This Link. Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Key skills/competency

• Administrative Support
• Payment Processing
• Records Management
• Office Operations
• Client Services
• Financial Documentation
• Data Collection
• Procurement
• Meeting Coordination
• Software Proficiency