Legal Administrative Assistant

About The Legal Team

We work at the intersection of finance and law, providing counsel and advice that support activities across Goldman Sachs. Our responsibilities include handling litigation and arbitration, performing research and due diligence, aiding in financing and legal filings, and dealing with contracts and intellectual property rights. This dynamic group is ideal for individuals with a strong interest in financial law and critical thinking skills.

About The Role

Legal is seeking a highly motivated Legal Administrative Assistant. This role provides essential support to teams comprising Managing Directors, VPs, and Associates. Previous experience in supporting senior executives and managing complex calendars is a must, along with the ability to work effectively under pressure in a busy and dynamic environment.

Job Summary & Responsibilities

As a Legal Administrative Assistant, you will be responsible for a wide range of administrative and legal-specific tasks:

• Provide general administrative support, including covering phones, maintaining files, distributing mail, scheduling meetings, and coordinating travel arrangements.
• Offer comprehensive administrative support within a complex team environment to a group of VPs and Managing Directors.
• Coordinate senior-level internal and external meetings and conference calls for the team.
• Maintain detailed calendars and manage related logistics for team members.
• Handle a high volume of phone calls and interact professionally and effectively with senior-level business leaders.
• Prepare and process travel and expense reports in a timely and accurate manner.
• Create slide decks and various reports relevant to the operations of our Legal teams in Dallas and Richardson.
• Perform additional tasks such as preparing correspondence and other communications, organizing files, and archiving documents.
• Handle several legal-specific administrative duties, including managing legal engagements, creating legal matters, and processing outside counsel invoices.
• Assist attorneys with the creation of recurring legal documents and contracts.
• Support COO team members with various divisional programs and initiatives, such as the summer intern program, committee activities, and social networking events.
• Maintain an understanding of firm policies and learn to utilize key tools and applications, including expense, document management, and vendor management systems.
• Arrange internal and client meetings, which includes booking conference rooms, registering guests, and ensuring materials are organized.
• Create professional documents, including PowerPoint presentations and Excel spreadsheets.
• Act as the main point of contact for administrative queries within the department.
• Assist with catering requests as needed to support internal and external department meetings.

Necessary Qualifications

To be successful in this role, candidates should possess the following qualifications:

• Minimum of 2+ years of experience as an Administrative Assistant in a law firm, accounting firm, consulting firm, banking, or corporate environment.
• Excellent interpersonal and communication skills.
• Highly organized, efficient, detail-oriented, and motivated individual.
• Ability to solve problems quickly and efficiently.
• Knowledge of general business, corporate, and government cultures.
• Comfortable working with people at all organizational levels.
• Maintains a positive attitude and possesses the ability to prioritize and remain flexible as priorities change.
• Must have excellent judgment; be an independent thinker and resourceful.
• Team player with a positive attitude.
• Highest degree of integrity, professionalism, diplomacy, and discretion required.
• Strong proficiency in MS Word, Excel, PowerPoint, and Outlook.

Skills / Experience

Key skills and experience vital for this position include:

• Previous experience in a relevant role, such as an assistant supporting senior management/managing director level, preferably within the financial services or legal industry.
• Extensive working knowledge of Microsoft Office, including Outlook, PowerPoint, and Excel skills.
• Strong team player with a positive attitude.
• Ability to communicate clearly, concisely, and confidently.
• Strong attention to detail.
• Exceptional organizational skills.
• Proactivity – ability to take initiative, follow up where necessary without prompting, and seek clarification when needed.
• Discretion – ability to handle sensitive matters confidentially at all times.

Key skills/competency

• Administrative Support
• Calendar Management
• Executive Assistance
• Travel Coordination
• Expense Reporting
• Microsoft Office Suite
• Legal Administration
• Document Management
• Communication Skills
• Organizational Skills