Accounting Specialist

Accounting Specialist - Job Description

The Accounting Specialist is responsible for maintaining vendor records, processing accounts payable/receivable and expense transactions. The role also involves assisting with administering the collection process and supporting council-wide initiatives.

Key Responsibilities

• Maintain accurate files for council purchasing transactions.
• Review invoices, credit card charges, and expense reimbursement requests for proper documentation, coding, and approvals.
• Record accounts payable liabilities and apply discounts and credit memos in the system.
• Select and issue payments including approvals, mailing bank checks, and electronic submissions.
• Reconcile general ledger, credit card, and vendor accounts.
• Assist with regulatory filings such as PA Sales Tax and Forms 1099.
• Improve and streamline accounting and business processes.
• Coordinate Certificate of Insurance requests for Girl Scout activities.
• Prepare daily deposits and code receipts accurately.
• Perform month-end closing, including journal entries and account analysis.
• Reconcile donation related income with Fund Development staff.
• Provide professional customer service to donors, members, volunteers, staff, and community contacts.
• Represent Girl Scouts in the Heart of PA in a positive and professional manner.
• Perform other duties as assigned to support council-wide and cross-functional initiatives.

Requirements

• Associate’s degree in Accounting or related field, or 3 years experience in accounts payable.
• Proficient in MS Office, Adobe Acrobat, and virtual meeting platforms.
• Experience with non-profit fund accounting software preferred.
• Strong written, verbal communication, mathematical, and analytical skills.
• Valid driver's license and reliable transportation required.
• Must pass and maintain required background clearances.
• Able to work with individuals of diverse backgrounds and ages.
• Ability to sit, stand, or walk for moderate periods.

Key skills/competency

• Accounting
• Accounts Payable
• Reconciliation
• Financial Reporting
• Regulatory Filings
• MS Office
• Customer Service
• Analytical Skills
• Process Improvement
• Non-profit Accounting