Office & Sales Administration Supervisor

About The Role

We are seeking an experienced Office & Sales Administration Supervisor to join our dynamic team at Getinge Group Hong Kong Limited in the Wong Tai Sin District. As a full-time employee, you will play a pivotal role in overseeing the day-to-day administrative operations and providing sales support to ensure the smooth running of our organization.

What You'll Be Doing

• Manage and oversee office infrastructure, environment administrative management and office work to ensure good image and culture of the company, and properly handle the company's emergencies.
• Dependable assistance in sales administrative task like tender preparation, purchase order validation, quotation dispatch, project funnel update etc. in high level accuracy and meet tight deadline.
• Managing general incoming calls & correspondence, guest greeting professionally; also assist the arrangement during special office hour occasions.
• Maintain office supplies, well communicating, negotiating, and documenting with outsource vendor to secure efficiency and compliance to company policies.
• Support company activities, and any ad-hoc assignments.
• Collaborates well with all internal departments and external parties to fulfill company needs, include coordination with IT parties for supporting office or colleagues.
• Train, guide and monitor junior members’ performance.

What We're Looking For

• Minimum 2 years of experience in a similar sales or office administration supervisory role.
• Patient, professional, and passionate in administration work.
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, with the ability to liaise with customers and stakeholders at all levels.
• Collaborative team player with a proactive and problem-solving mindset.
• Fluent in written and spoken English and Cantonese; Mandarin proficiency is an advantage.
• Proficient in Microsoft Office suite (Word, Excel) and other office software.
• Candidate with less experience may be considered as Senior Officer.

What We Offer

At Getinge Group Hong Kong Limited, we are committed to providing a supportive and rewarding work environment. In addition to a competitive salary, we offer a range of benefits, including:

• Comprehensive medical and dental insurance coverage.
• Generous annual leave and family leave entitlements.
• Opportunities for professional development and career advancement.
• Fun and supportive team environment.

About Us

With a firm belief that every person and community should have access to the best possible care, Getinge provides hospitals and life science institutions with products and solutions aiming to improve clinical results and optimize workflows. The offering includes products and solutions for intensive care, cardiovascular procedures, operating rooms, sterile reprocessing and life science. Getinge employs over 12,000 people worldwide and the products are sold in more than 135 countries.

Key skills/competency

• Office Administration
• Sales Support
• Administrative Management
• Tender Preparation
• Vendor Management
• Customer Service
• Microsoft Office
• Communication Skills
• Organizational Skills
• Team Leadership