Senior Executive Assistant to Chief Talent Officer
George Weston Limited · Toronto, ON
- On site
- Full-time
- CA$110,000 / year
- Toronto, ON
Job highlights
- Support Chief Talent Officer with administrative tasks.
- Coordinate projects, manage calendars, and prepare reports.
- Handle travel, expenses, and invoice management.
- Build relationships across Weston Group companies.
- Hybrid role in Toronto; industry competitive benefits.
About the role
Job Summary
George Weston Limited is seeking a high-caliber Senior Executive Assistant to support the Chief Talent Officer. This role requires a high degree of professionalism, exceptional organizational and planning skills, the ability to manage multiple priorities, keen attention to detail, and the ability to build and maintain effective relationships. You will provide high-level administrative and project support, coordinate projects, prepare presentations, manage content, handle expense reporting and invoice management, schedule travel, and arrange interviews to support a positive candidate experience. This position is based in Toronto, Ontario, with a hybrid work model requiring a minimum of 4 days in the office per week. Responsibilities- Provide high level administrative and project support to the Chief Talent Officer, with a strong focus on complex calendar management, scheduling meetings and events, and responding to general inquiries.
- Coordinate projects by developing agendas, tracking action items, and supporting project plans and timelines.
- Prepare presentations and reports relating to projects.
- Manage content on behalf of the team, including organizing, storing, and coordinating the destruction of content in accordance with retention policies.
- Handle expense reporting for the Chief Talent Officer.
- Oversee invoice management across multiple platforms, ensuring accuracy, timely processing, and compliance with internal policies.
- Schedule travel arrangements and remain in contact with team members while away on business in the event of changes.
- Develop and sustain positive working relationships with internal and external business partners, including members of various Weston Group Boards of Directors.
- Coordinate meeting logistics, including room setup, technology readiness, and welcoming guests.
- Arrange interviews with candidates and support delivering an overall positive candidate experience.
- Bachelor of Commerce or equivalent preferred.
- Experienced corporate professional with a minimum of 5 years’ experience in a comparative role (deadline-driven corporate environment supporting senior leaders, multiple team members, and projects).
- Demonstrates a professional attitude with a high degree of integrity and diplomacy, strong attention to detail, initiative, sound judgment, and confidentiality.
- Confidence and maturity to interact with individuals at various levels internally/externally.
- Resourceful and adaptable; ability to thrive in a variety of situations.
- Strong organizational skills to simultaneously manage multiple projects, tasks, and requests, coordinate meetings, events, projects, and presentations and reports.
- Self-motivated and pro-active approach to work.
- Warm, enthusiastic, and approachable.
- Excellent interpersonal skills and communication skills (written and verbal).
- Strong proficiency with Microsoft Office - Word, PowerPoint, Teams, Excel, and Outlook.
- Flexibility to be available outside of normal work hours or to travel to other offices within the GTA to provide support on key meetings or urgent matters.
- Unique opportunity to join a progressive and dynamic team with a proven industry leader.
- Ongoing opportunities for learning, through leading administrative and certain project-related initiatives.
- Industry competitive compensation and benefits package.
- Subsidized fitness membership and on-site gym.
- Diversity and inclusivity.
- Commitment to community support and volunteerism.
- Recognition and social events.
- Executive Assistant
- Chief Talent Officer Support
- Calendar Management
- Project Coordination
- Presentation Preparation
- Expense Reporting
- Travel Arrangements
- Microsoft Office Suite
- Interpersonal Skills
- Confidentiality
Skills & topics
- Executive Assistant
- Chief Talent Officer
- Administrative Support
- Project Coordination
- Calendar Management
- Toronto Jobs
- George Weston Limited
- Corporate Assistant
- Senior Administrator
- Talent Management Support
How to get hired
- Tailor your resume: Highlight 5+ years of executive support experience in corporate environments, emphasizing calendar, project, and travel management.
- Showcase key skills: Emphasize proficiency in Microsoft Office Suite (Word, PowerPoint, Teams, Excel, Outlook), strong organizational abilities, and exceptional communication.
- Demonstrate professionalism: Detail your experience with confidentiality, integrity, diplomacy, and building relationships across all organizational levels.
- Quantify achievements: Use numbers to show your impact on projects, efficiency improvements, or successful event coordination.
- Prepare for interviews: Be ready to discuss your experience with senior leadership support and handling complex administrative challenges.
Technical preparation
Master complex calendar and meeting scheduling.,Become proficient in MS Office Suite (Word, Excel, PowerPoint, Teams, Outlook).,Learn content management and retention policies.,Practice expense and invoice processing systems.
Behavioral questions
Describe a time you managed conflicting priorities.,How do you maintain confidentiality and integrity?,Give an example of building cross-functional relationships.,How do you proactively anticipate needs?
Frequently asked questions
- What is the work arrangement for the Senior Executive Assistant to Chief Talent Officer role at George Weston Limited?
- This is a hybrid role. George Weston Limited requires a minimum of 4 days in the office per week at their Toronto, Ontario location. This ensures a balance between in-office collaboration and flexibility.
- What are the key responsibilities of the Senior Executive Assistant to Chief Talent Officer at George Weston Limited?
- The Senior Executive Assistant will provide high-level administrative and project support to the Chief Talent Officer. This includes complex calendar management, project coordination, presentation preparation, expense reporting, invoice management, travel arrangements, and supporting a positive candidate experience during interviews.
- What qualifications are essential for the Senior Executive Assistant position at George Weston Limited?
- A Bachelor of Commerce or equivalent is preferred. Candidates must have a minimum of 5 years of experience in a comparable role within a deadline-driven corporate environment, supporting senior leaders and managing multiple projects. Strong proficiency in Microsoft Office Suite and excellent interpersonal and organizational skills are also crucial.
- How does George Weston Limited approach diversity and inclusion for this Senior Executive Assistant role?
- George Weston Limited is committed to reflecting Canada's diversity and views it as a source of strength. They prioritize diversity in hiring and company culture. Accommodation is also available upon request for applicants with disabilities throughout the hiring process.
- What is the expected salary range for the Senior Executive Assistant role at George Weston Limited?
- The hiring range for this position is a base salary of $90,000 to $110,000 per year, plus applicable bonus. The final salary may be influenced by a candidate's specific experience, knowledge, and the geographical region.
- How does George Weston Limited use AI in the hiring process for the Senior Executive Assistant role?
- George Weston Limited utilizes artificial intelligence for screening, assessing, and/or selecting applicants for this position. Candidates should ensure their resumes are comprehensive and accurately reflect their qualifications and experience.