Executive Assistant & Office Manager

About Us

GWF is one of the largest food manufacturers in Australia and New Zealand, employing around 6,000 people across 40 sites. GWF’s product range is diverse and includes leading brands of breads, baked goods, smallgoods, flour, milled products, and animal feed. GWF’s business units include Tip Top, DON, Yumi’s, MAURI, and Jasol.

DON’s heritage goes back to the late 1800s. Since the beginning, we have been passionate about crafting great-tasting meat products that Australians love. We produce ham, bacon, salami, smallgoods, and fresh pork.

We take great pride in our skills, techniques, and brands, which have evolved over more than a century. We’ve grown from a small family business to become one of Australia’s largest food manufacturers, now part of the GWF group.

DON is also a leading Australian employer with offices and facilities in metropolitan and regional locations across the country. We take pride in being a responsible employer and a great place to work. We offer a safe and supportive environment where everyone can achieve their full potential.

About The Role

Ready to take your Executive Assistant & Office Manager career to the next level? Join DON—a high-trust, high-impact environment—where you’ll become a pivotal force behind four dynamic Directors: Managing Director, Sales Director, Procurement Director, and People & Performance Director. As a key team member across the Senior Leadership Team, you’ll be empowered to make a real difference, supporting and streamlining executive workflows while anticipating needs and driving focus.

This is not your typical Executive Assistant & Office Manager role. You’ll act as a trusted advisor and partner, proactively managing priorities and ensuring our leaders stay focused on what matters most. Your expertise will shine as you prepare high-level presentations and reports, coordinate tricky diaries, and orchestrate seamless leadership meetings, offsites, and company-wide events.

Beyond executive support, you’ll have full ownership of the Docklands office - your domain to manage, optimize, and elevate. Be the central point of contact for building management and the way in fostering a professional, efficient, and welcoming workspace for our team.

Responsibilities

• Provide confidential, high-level support to four influential Directors, helping to drive business success.
• Complex Schedule Management: Take charge of intricate diaries, inboxes, and domestic and international travel, ensuring seamless coordination in a dynamic environment.
• Leadership & Events: Plan, organize, and deliver impactful meetings and memorable events across the company.
• Financial Administration: Manage SAP purchasing, expense reconciliation, and credit card processes with precision.
• Stakeholder Liaison: Connect internal and external partners, acting as the glue that brings people together and keeps projects moving.
• Office Operations: Oversee Docklands office with full accountability - facilities, vendors, and front-of-house professionalism are yours to perfect.
• Safety Champion: Model a strong safety culture, promoting wellbeing in every aspect of the workplace.

This role offers you the autonomy to lead and the platform to make a lasting impact across DON. If you thrive in fast-paced settings and love to solve problems we want to hear from you. Step into a role where your skills, initiative, and drive will be recognized, rewarded, and celebrated.

Why Join Us

Our Purpose is to craft food that brings out ‘the good’.

When you work at DON, not only will you be part of a community crafting iconic products that people love, you will also enjoy a safe and supportive environment where you can be your authentic self, advance in your career if you choose to, be recognised and rewarded for your contributions, and make a positive difference in the community.

We also work hard to ensure the programs and benefits we offer are competitive and reflect the needs and preferences of our people. They include (among others):

• Flexible work arrangements
• Community partnerships and initiatives, including 2 volunteer days per year
• Options to purchase additional leave
• Discounted products
• Training and development programs
• Global career opportunities
• Various recognition programs and rewards, including an end-of-year celebration
• Health and wellness initiatives
• Study Assistance

About You

You bring:

• Proven experience supporting senior leaders in a fast-paced environment
• Strong organisational skills and the ability to manage competing priorities
• High levels of discretion and professionalism
• Advanced Microsoft Office capability (PowerPoint, Excel, Outlook)
• Experience preparing board or executive-level documentation
• Strong communication and relationship-building skills
• Ability to anticipate needs and proactively solve problems
• Event coordination experience
• Confidence operating in a high-trust, high-accountability role

Applications

To apply for this opportunity, please submit your resume and cover letter by clicking on the ‘Apply’ button.

At DON and George Weston Foods, we are an equal opportunity employer. We embrace inclusion and diversity and celebrate what makes us unique. We are committed to the principles of equal employment opportunity and the provision of a safe and healthy work environment. So we can get to know you in the best possible way, we're happy to adjust our recruitment process to support your accessibility needs. Please let us know your needs in providing a positive, barrier-free recruitment process via email to donpeopleandperformance@gwf.com.au.

Applicants for this position may be required to undertake pre-employment screening tests including a pre-employment medical, including drug and alcohol tests, and a security/background check, which may also include a criminal record check. Proof of eligibility to work is required for all successful applicants. Please note only shortlisted candidates will be contacted.

Key skills/competency

• Executive Support
• Office Management
• Complex Schedule Management
• Event Coordination
• Financial Administration
• SAP
• Stakeholder Liaison
• Microsoft Office Suite
• Discretion
• Problem-solving