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Administrative and Logistics Coordinator

Gentis Ltd

CroatiaOn Site

Original Job Summary

About Gentis Ltd - Administrative and Logistics Coordinator

Gentis Ltd is seeking a responsible, organized, and communicative professional for an Administrative and Logistics Coordinator role located in Zagreb. This is a full-time, fixed-term contract with the possibility of extension.

Key Responsibilities

  • Daily communication with customers, guests, partners, and suppliers
  • Monitoring and processing online orders, including data entry and invoice creation
  • Tracking payments and preparing financial reports from various channels
  • Managing basic financial administration and coordinating office operations
  • Entering and updating association members' data and documentation
  • Assisting in grant applications and preparing project reports
  • Maintaining records of working hours, vacation days, and meeting minutes
  • Preparing travel orders and managing office supplies
  • Preparing contracts and maintaining simple legal records
  • Monitoring and executing regular payments like bills, rents, and salaries

Requirements

  • Secondary or higher education in economics, administration, management or related fields
  • Experience in administration
  • Excellent computer skills with MS Office and Google Workspace
  • Independence, reliability, and attention to detail
  • Ability to manage multiple tasks simultaneously
  • Strong communication and organizational skills
  • Experience with e-commerce platforms and fiscalization is a plus

What We Offer

This role offers a stable and dynamic work environment with varied tasks, opportunities for professional development and trainings, and collaboration with an experienced team in an informal and creative atmosphere.

Application

Candidates should submit their CV along with a short motivation letter by October 20th to: gentis@gentis.hr. Note: This is an office-based role with work hours from 9 am to 5 pm; remote work is permitted only in exceptional circumstances.

Key skills/competency

  • Administration
  • Logistics
  • Financial Reporting
  • Data Entry
  • Communication
  • Organization
  • Customer Service
  • E-commerce
  • MS Office
  • Google Workspace

How to Get Hired at Gentis Ltd

🎯 Tips for Getting Hired

  • Research Gentis Ltd: Understand the company history and values.
  • Customize your resume: Highlight administrative and logistics skills.
  • Prepare thorough application: Include CV and motivational letter.
  • Practice interview questions: Focus on multitasking and communication.

📝 Interview Preparation Advice

Technical Preparation

Review MS Office advanced features.
Practice data entry exercises.
Familiarize with Google Workspace tools.
Learn basic fiscalization software basics.

Behavioral Questions

Describe a time you multitasked effectively.
Share an example of handling complex communication.
Explain managing deadlines in a busy environment.
Detail how you ensured data accuracy under pressure.