HR Administration and Payroll Specialist

About Geely Holding Europe

Explore the exciting world of Geely Holding Group. Over the past three decades of development, Geely Holding Group has transformed into a global innovative technology group engaged in the design, R&D, production, sales, and service of vehicles, powertrains, and key components, as well as mobility services, digital technology, financial services, and education. Developing cutting-edge technologies in everything from new energy to low orbit satellites as we lay the foundation for a future multi-dimensional mobility ecosystem.

Headquartered in Hangzhou, Geely Holding today has a number of invested companies including Lynk & Co, Zeekr, Geely Auto, Volvo Cars, Polestar, Lotus, London Electric Vehicle Company, Farizon Auto, Cao Cao Mobility, Saxo Bank, Mitime Group and much more.

Geely Europe Innovation & Collaboration Spain is a shared competence and service center for Geely companies in Europe. Providing expertise and support in staff functions such as Finance and HR.

Join us in Madrid

Our Madrid office opened a year ago, marking the beginning of an exciting chapter for Geely in Spain. This is a unique opportunity to be part of a project from the ground up, to shape processes, contribute ideas, and grow with a team that is building something new together.

About the role

As an HR Shared Services Specialist, you will play a key role in delivering efficient, accurate, and compliant HR operations across Europe. You will manage end-to-end administrative processes covering the full employee lifecycle, ensuring a high level of service to both employees and stakeholders.

Working within the HR Shared Services Center, you will contribute to building a scalable and high-performing HR operations model, with a strong focus on data accuracy, process excellence, and employee experience.

What You’ll Be Doing Day-to-day

Employee & Consultant Administration

• Manage employee lifecycle processes, including onboarding, internal changes, and data maintenance
• Maintain and update employee and consultant records in the HR system
• Process mass data updates and handle employee data requests

Payroll, Compensation & Benefits

• Support payroll processes, ensuring timely and accurate salary execution in collaboration with external providers
• Maintain compensation and benefits data in line with internal policies and local regulations
• Support annual salary reviews, incentive programs, and benefits administration
• Act as a point of contact for employee queries related to payroll and benefits

Time & Absence Management

• Administer leave of absence processes (sick leave, parental leave, vacation, etc.)
• Ensure accurate tracking of working time, attendance, and schedules
• Maintain and troubleshoot time management systems

Organizational Changes & HR Systems

• Process organizational changes and maintain up-to-date structures in HR systems
• Execute mass updates and ensure data consistency across systems

Offboarding & Compliance

• Manage employee terminations (voluntary and involuntary) in compliance with local labor laws
• Ensure all processes follow internal policies and legal requirements

HR Reporting & Data Analysis

• Generate and maintain HR reports (headcount, local and global metrics)
• Support data-driven decision making through accurate reporting and analysis

What we hope you’ll bring to the team

• Proven experience in HR operations, HR Shared Services, or a similar administrative HR role
• Hands-on experience with payroll processes and employee data management
• Fluency in German and English is mandatory. Additional European languages are a plus
• Experience working with HRIS systems (SAP SuccessFactors is a strong advantage)
• Familiarity with payroll and time management systems
• Solid understanding of labor law, payroll practices, and HR compliance (including GDPR)
• Strong organizational skills with the ability to manage multiple priorities
• High attention to detail and accuracy in data handling
• Analytical mindset with problem-solving capabilities
• Service-oriented approach with strong communication skills

Who you are

You are detail-oriented, analytical, and take ownership of your work. You enjoy working in an international setting, collaborating with diverse stakeholders, and contributing to the continuous improvement of finance processes. You are motivated by building something new and want to grow alongside a team that values integrity, innovation, and collaboration.

If you’re excited by the idea of joining a newly established hub, shaping finance processes from the ground up, and contributing to a growing international organization, this role is for you.

Your new adventure awaits, apply now!

Become part of a team where diversity flourishes, innovation thrives, and exciting possibilities await.

Apply today and join a journey of cultural exploration and personal fulfillment!

Key skills/competency

• HR Administration
• Payroll Processing
• Employee Lifecycle Management
• HRIS Systems
• Compliance
• Data Management
• German Language
• English Language
• Reporting & Analysis
• Customer Service