Assistant de gestion (F/H)
France Travail · Lyon, Auvergne-Rhône-Alpes, France
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- On site
- Full-time
- €26,400 / year
- Lyon, Auvergne-Rhône-Alpes, France
Job highlights
- Handle administrative tasks for an agency.
- Manage reception, data, fleet, and logistics.
- Utilize Excel extensively for reporting.
- Receive competitive salary and benefits.
- Benefit from flexible work arrangements.
About the role
Administrative Assistant
This role is crucial for ensuring the smooth administrative processes within the agency, focusing on four key areas: Reception & Classic Secretarial, Data Management & Reporting, Fleet & Claims Management, and Operational & Logistical Support.
Key Responsibilities
Reception & Classic Secretarial
- Provide a warm welcome to visitors and handle phone calls with professionalism.
- Manage incoming mail and emails efficiently.
- Draft, format, and archive various documents.
Data Management & Reporting
- Collect and centralize information accurately.
- Perform data entry and update dashboards in Excel (approximately 80% of your time).
- Ensure data consistency and quality.
Fleet & Claims Management
- Oversee the company's vehicle fleet.
- Manage insurance contracts and administrative follow-up for claims.
Operational & Logistical Support
- Track service providers, including invoicing and follow-ups.
- Organize logistics for travel, training, and group shipments.
- Provide direct support to operational teams for their daily needs.
Conditions & Benefits
- Salary: €2,200 gross per month (€26,400 gross per year).
- Working Hours: 35 hours per week (9:00 AM - 12:30 PM / 2:00 PM - 6:00 PM).
- Enjoy an extra day off every two Fridays.
Social Benefits
- Profit-sharing and company bonuses.
- Housing assistance.
- Daily transportation cost coverage.
- Various discount programs.
Key Skills/Competency
- Administrative Assistant
- Office Management
- Data Entry
- Excel
- Reporting
- Customer Service
- Claims Management
- Logistics
- Document Management
- Communication
Skills & topics
- Administrative Assistant
- Office Management
- Data Entry
- Excel
- Reporting
- Customer Service
- Claims Management
- Logistics
- Document Management
- French Public Service
How to get hired
- Tailor your resume: Highlight administrative skills and experience, especially with Excel and data management.
- Craft a strong cover letter: Express your understanding of France Travail's mission and demonstrate your suitability for the Administrative Assistant role.
- Prepare for interviews: Be ready to discuss your organizational skills, problem-solving abilities, and experience in a dynamic environment.
- Showcase your proactivity: Emphasize your ability to manage multiple tasks and support operational teams effectively.
- Understand the role's impact: Articulate how your contributions will ensure smooth agency operations and data integrity.
Technical preparation
Master Excel for data entry and dashboards.,Practice document formatting and archiving.,Familiarize with basic fleet management.,Review claims processing basics.
Behavioral questions
Describe managing multiple administrative tasks.,How do you ensure data accuracy?,How do you handle visitor reception?,How do you support operational teams?
Frequently asked questions
- What are the primary responsibilities of an Administrative Assistant at France Travail?
- As an Administrative Assistant at France Travail, your primary responsibilities include managing reception duties, handling mail and emails, drafting documents, collecting and centralizing information, updating Excel dashboards, managing company car fleets and insurance, and providing logistical and operational support to teams. The role is designed to ensure smooth administrative processes within the agency.
- What is the expected salary for the Administrative Assistant position at France Travail?
- The Administrative Assistant position at France Travail offers a gross monthly salary of €2,200, equating to €26,400 gross per year. This compensation is complemented by various social benefits and potential bonuses.
- What is the work arrangement for the Administrative Assistant role at France Travail?
- The Administrative Assistant role at France Travail is a full-time position with a 35-hour work week. The typical schedule is from 9:00 AM to 12:30 PM and 2:00 PM to 6:00 PM. A unique benefit is having every other Friday afternoon off.
- What specific software skills are most important for an Administrative Assistant at France Travail?
- Proficiency in Excel is highly important for the Administrative Assistant role at France Travail, as it accounts for approximately 80% of the time spent on data management and reporting. Strong skills in document drafting, formatting, and archiving are also essential.
- What social benefits are offered to an Administrative Assistant at France Travail?
- France Travail offers several social benefits to its Administrative Assistants, including profit-sharing and company bonuses, housing assistance, coverage of daily transportation costs, and various discount programs for employees.
- How can I tailor my resume for the Administrative Assistant job at France Travail?
- To tailor your resume for the Administrative Assistant position at France Travail, focus on highlighting your administrative experience, particularly your proficiency in Excel for data management and reporting. Emphasize your organizational skills, ability to handle diverse tasks such as reception and logistics, and any experience with fleet or claims management. Quantify your achievements where possible to demonstrate your impact.