Administrative Assistant CNS

Administrative Assistant II CNS

Reports to: Director - CNS

PC #: 19072

Pay Grade: 703

Duty Days: 239

Salary: $35,850 - $43,211

FLSA Status: Non-Exempt

POSITION PURPOSE

Provides a full range of accounting and clerical support for the Child Nutrition Service (CNS) programs. Maintains standard office files, initiates general correspondence, and performs routine administrative functions.

Essential Job Functions

• Assists in maintaining detailed accounting records for the CNS programs.
• Prepares and submits catering invoices.
• Assists in gathering financial reimbursement reports for local, state, and federal agencies.
• Assists in reconciling CNS bank accounts and balance sheet accounts.
• Maintains the accuracy of journal entries and accounting classifications for CNS.
• Assists in year-end closing activities pertaining to CNS programs; assists in preparing any related adjustments and/or reclassifications.
• Assists with the preparation and filing of internal and external financial reports; ensures proper reporting.
• Helps with accounting data to resolve problems and/or discrepancies.
• Maintains office files in a systematic and confidential manner.
• Serves as liaison with other departments, customers, and vendors.

PERSONAL WORK RELATIONSHIPS

All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals. Exhibits high professionalism, standards of conduct and work ethic. Demonstrates high quality customer service; builds rapport/relationship with the consumer. Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

Other Duties As Assigned

Performs all job related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Other

• Assists with planning, preparation, and setup of staff meetings and departmental activities.
• Sorts, distributes, or delivers mail and other documents.
• Maintains confidentiality.

Knowledge, Skills & Abilities

• Knowledge of office procedures and operation of business office equipment.
• Knowledge of records administration and maintenance techniques and procedures.
• Knowledge of using MUNIS software in a school administration environment.
• Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
• Skill in data entry with minimal errors.
• Skill at the intermediate level, working with Microsoft Office 365, especially Outlook, PowerPoint, Excel, and Word.
• Skill in performing mathematical calculations with accuracy.
• Skill in editing documents for correct grammar.
• Skill in talking to others to convey information effectively.
• Skill in completing assignments accurately and with attention to detail.
• Skill in interpersonal relationships, including using tact, patience, and courtesy.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Ability to exercise sound judgment in making critical decisions.
• Ability to analyze, organize, and prioritize work while meeting multiple deadlines.
• Ability to process and handle confidential information with discretion.
• Ability to organize and coordinate work, including maintaining attention to details and quality, and prioritize work while meeting multiple deadlines.
• Ability to communicate effectively, both oral and written forms.
• Ability to engage in self-evaluation with regard to performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Travel Requirements

Travels to school district buildings and professional meetings as required.

PHYSICAL & MENTAL DEMANDS, WORK HAZARDS

• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Occasional light lifting and carrying (less than 15 pounds).
• Environment: Works in an office setting; may require occasional irregular and/or prolonged hours.
• Attendance: Regular and punctual attendance at the worksite is required for this position.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

Minimum Required Qualifications

• Education: Accredited High School diploma, GED, or Texas Certificate of High School Equivalency.
• Certification/License: None.
• Experience: 2 years' office experience performing detailed work that included the use of arithmetic, research, or other functions; payroll; correspondence; meeting planning; working with financial or other numbers, and maintaining confidentiality collaborating with staff and other departments.

This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Key skills/competency

• Administrative Assistant
• Accounting Support
• Clerical Support
• Financial Reporting
• Record Keeping
• Data Entry
• Microsoft Office Suite
• MUNIS Software
• Customer Service
• Confidentiality