Administrative Assistant

Administrative Assistant

FormFactor, Inc. (NASDAQ: FORM), is a leading provider of essential test and measurement technologies along the full semiconductor product life cycle — from characterization, modeling, reliability, and design de-bug, to qualification and production test. Semiconductor companies rely upon FormFactor’s products and services to accelerate profitability by optimizing device performance and advancing yield knowledge. The company serves customers through its network of facilities in Asia, Europe, and North America.

Rooted in our core values — Focus on the Customer, Ownership & Accountability, Respectfully & Effectively Communicate, and Motivate & Develop People — we foster an environment where diverse perspectives are not only welcomed but celebrated. Everyone can make an impact here. Whether it's improving products, supporting customers, or positively influencing peers and the community, the contributions of our people matter.

Shift

The regular hours for this position are day shift.

Job Description

The Administrative Assistant provides proactive, high-quality administrative and coordination support to site leadership and cross-functional teams (Operations, Engineering, Facilities, HR/People Ops, Supply Chain). You’ll manage calendars and meetings, coordinate events and visitors, process documentation, assist with onboarding logistics, and keep information flowing so teams can focus on execution. This role is ideal for a detail-oriented professional who thrives in a dynamic, manufacturing environment and enjoys being the “glue” that connects people, processes, and information.

Key Responsibilities

Site & Team Support

• Orchestrate complex calendars, meetings, and recurring cadences (S&OE huddles, staff meetings, safety/quality reviews); prepare agendas, capture actions, and track follow-ups.
• Coordinate onsite events (trainings, town halls, vendor/partner visits, interviews): room booking, AV setup, catering, visitor badges, security notifications.
• Serve as the frontline point of contact for internal stakeholders and external visitors; ensure a professional experience aligned to FormFactor values.

Documentation & Operations

• Create/update documents, slide decks, trackers, and communications; maintain shared drives/SharePoint structure and permissions.
• Process purchase requests/POs, expense reports, shipments, service tickets, and facilities work orders; liaise with vendors as needed.
• Support onboarding logistics (badges, equipment requests, seating charts, orientation materials) in partnership with People Ops and IT.

Communication & Logistics

• Draft and distribute sitewide communications (alerts, schedules, announcements) with clear, concise messaging.
• Manage travel and itineraries for site leaders/visitors; reconcile expenses per policy.
• Monitor and order office supplies; track small assets (loaner laptops, peripherals) and coordinate repairs.

Process & Continuous Improvement

• Propose and implement administrative process improvements (templates, checklists, standard work).
• Maintain and report admin KPIs; help ensure compliance with safety, security, and quality procedures.

Preferred Qualifications

• 3+ years of administrative, coordinator, or office management experience supporting multiple stakeholders.
• Proficiency with Microsoft 365/Office (Outlook, Teams, Word, Excel, PowerPoint) and SharePoint/OneDrive; strong calendar and meeting management skills.
• Excellent written and verbal communication; able to draft clear, professional correspondence and meeting notes.
• Strong organization and prioritization—able to manage competing deadlines in a fast-paced environment.
• Demonstrated discretion handling confidential information.
• Experience in a manufacturing, engineering, or facilities environment.
• Familiarity with procurement/expense systems (e.g., Coupa, SAP Concur) and visitor/security tools (badge systems, NDAs).
• Basic event coordination experience (room AV, catering, agendas).
• Comfort with SharePoint architecture (folder hygiene, permissions) and simple dashboarding (e.g., Excel, Power BI).

Skills

Accountability, Adaptability, Communication, Detail-Oriented, Microsoft Office, Office Organization, SAP Concur, Taking Ownership, Task Organization

Education & Experience

Minimum of 1 - 2 years of related experience. Operative/Technician roles will typically operate more complex machinery/processes | Required

Equal Employment Opportunity Statement

FormFactor is an equal opportunity employer. FormFactor complies with all national, state, and local laws that seek to promote equal opportunities for any applicant or employee without regard to age, race, color, gender, gender identity/expression, national origin, sexual orientation, religion, disability, marital status, pregnancy or related condition, military service, or any other legally protected characteristics. These protections apply to all aspects of employment, including but not limited to, recruitment, hiring, training, promotions, and compensation.

For roles that are designated as remote-eligible, employees cannot be located in: AL, AK, DE, GA, HI, IL, IA, KY, LA, ME, MD, MS, MO, NE, NV, NJ, NM, ND, OK, PA, RI, SC, SD, TN, WV, WI, WY. This list is continuously evolving and being updated, please check back with us if the state you live in is on the exclusion list. A role is remote-eligible only when it is listed as "Remote" in the job location.

Key skills/competency

• Administrative Support
• Calendar Management
• Meeting Coordination
• Documentation
• Office Operations
• Communication
• Organization
• Microsoft Office Suite
• SharePoint
• Event Coordination