Executive Officer Administrative Assistant
Flowserve Corporation · Irving, TX
- On site
- Full-time
- $75,000 / year
- Irving, TX
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Job highlights
- Support senior executives with administrative tasks.
- Manage schedules, travel, and confidential information.
- Coordinate projects and team activities effectively.
- Requires expertise in Microsoft Office Suite.
- Opportunity for professional development and growth.
About the role
Role Summary: Executive Assistant to Senior Leadership
This position will execute projects and administrative responsibilities for Senior Executive Leadership Team members. The incumbent will perform specialized and general administrative duties and work in collaboration with fellow administrative support professionals. The incumbent is expected to consistently demonstrate a professional demeanor, respond effectively, even under pressure, and be service oriented, actively seeking ways to help peers and leaders.
Responsibilities:
- Respond to inquiries and provide information requiring thorough knowledge of all areas reporting to executive and their business.
- Provides and/or manages executive administrative support needs of the team, managing sensitive and confidential materials.
- Oversees the efficient flow of work through the executive’s office and making decisions on escalations to senior leaders as needed.
- Management of the executive’s schedule and workflow and proactively anticipating the needs of the business and the leader in managing priorities.
- Identify inefficiencies and recommend improvements as needed.
- Coordinates efficient and cost-effective travel arrangements (domestic and international), including flights, ground transportation, hotel accommodations, Visa requirements, and security procedures.
- Responsible for routing or answering escalated and highly sensitive correspondence, preparing executive level communication including social media, viva engage, etc.
- Produces a wide variety of routine and complex documents, reports, presentations, and other correspondence using advanced skills in Microsoft Office Suite and other advanced data tools and software.
- Coordinates team activities to ensure project milestones are achieved, providing feedback to business leaders, suppliers, vendors and other stakeholders as appropriate and guidance on projects managed by business leaders.
- Provides backup support for other executive administrative staff.
- Creates agendas and prepares meeting materials.
- Organizes recurring staff meetings (on and off site), prepares agendas, arranges meeting facilities, and coordinates logistics.
Requirements:
- Bachelor’s degree and 5+ years of relevant experience.
- Must be proficient/expert in MS Word, Excel, PowerPoint and Outlook.
- Experience using advanced tools and software, including productivity, collaboration, and workflow automation tools.
- Ability to pull reports from various systems, consolidate and provide insight on data.
- Professional executive presence and demeanor with the ability to be assertive while tactful.
- Ability to prioritize and manage multiple tasks simultaneously and under pressure.
- Ability to handle highly sensitive and confidential information.
- Must have excellent prioritizing and time-management skills.
- Ability to collaborate with leaders and other administrative professionals across the organization.
- Flexibility for occasional overtime and addressing after-hours calls.
- Must be able to take initiative and demonstrate sound decision-making with minimal supervision.
Preferred Qualifications:
- Experience supporting multiple executive leaders.
- Experience driving internal process improvement initiatives.
- Experience working with a global company.
Benefits:
- Medical, Dental & Vision Insurance (including FSA and HSA options)
- Life Insurance + Supplemental Life, Child, Spousal, and AD&D Insurance
- Short- and Long-Term Disability
- Retirement Planning, 401(k) plan, & Financial Wellness Resources
- Educational Assistance Program
- Time off Policies (including sick leave, parental leave, and paid vacation)
- Eligibility requirements apply to some benefits and may depend on job classification and length of employment.
Company Overview:
Flowserve is a world-leading manufacturer and aftermarket service provider of comprehensive flow control systems. Join a company whose people are committed to building a more sustainable future to make the world better for everyone. With 16,000+ employees in 50+ countries, we combine our global reach with local presence. Our team challenges themselves to approach each situation with ingenuity and creativity to help provide our customers with the most innovative flow control products and services. We support 10,000+ customers worldwide, creating products to meet the needs of our customers who are supplying energy, fresh water, pharmaceuticals and other essentials to consumers, businesses and governments globally. We invite you to put your talents and career in motion at Flowserve.
Key skills/competency:
- Executive Assistant
- Administrative Support
- Microsoft Office Suite
- Calendar Management
- Travel Coordination
- Communication Skills
- Confidentiality
- Prioritization
- Problem-Solving
- Project Coordination
Skills & topics
- Executive Assistant
- Administrative Assistant
- Executive Support
- Office Management
- Calendar Management
- Travel Arrangements
- Confidentiality
- Microsoft Office
- Flowserve
- Corporation
How to get hired
- Tailor your resume: Highlight your 5+ years of experience supporting senior leadership and proficiency in MS Office Suite.
- Showcase executive presence: Emphasize your ability to handle sensitive information and manage multiple tasks under pressure.
- Demonstrate initiative: Provide examples of process improvements or proactive problem-solving in previous roles.
- Prepare for interviews: Be ready to discuss your prioritization skills and collaborative approach with leaders and peers.
- Network internally: Connect with Flowserve employees on LinkedIn to gain insights into their culture and values.
Technical preparation
Master advanced Microsoft Office Suite skills.,Practice data consolidation and reporting.,Familiarize yourself with collaboration tools.,Learn workflow automation concepts.
Behavioral questions
Describe handling a high-pressure, fast-paced environment.,Give an example of managing confidential information.,How do you proactively anticipate executive needs?,Share an experience of improving a process.
Frequently asked questions
- What is the primary function of the Executive Assistant role at Flowserve Corporation?
- The Executive Assistant role at Flowserve Corporation provides critical project and administrative support to Senior Executive Leadership Team members. This involves managing schedules, coordinating travel, handling confidential information, and ensuring efficient workflow within the executive office.
- What are the key technical skills required for the Executive Assistant position at Flowserve?
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook is essential. Experience with advanced productivity, collaboration, and workflow automation tools, as well as the ability to pull and consolidate data from various systems, are also required.
- How important is handling confidential information in this Executive Assistant role?
- Handling highly sensitive and confidential information is a critical aspect of this role. Maintaining discretion and professionalism is paramount when dealing with executive-level communications and internal matters.
- What kind of experience is preferred for the Executive Assistant at Flowserve Corporation?
- Preferred qualifications include experience supporting multiple executive leaders, a track record of driving internal process improvement initiatives, and experience working within a global company environment.
- Does the Executive Assistant role at Flowserve require international travel coordination?
- Yes, the role requires coordinating efficient and cost-effective travel arrangements for both domestic and international travel. This includes managing flights, ground transportation, hotel accommodations, and Visa requirements.
- What is Flowserve Corporation's approach to employee benefits for an Executive Assistant?
- Flowserve offers a comprehensive benefits package starting from day one, including medical, dental, and vision insurance, life insurance, disability coverage, retirement planning with a 401(k) plan, and an educational assistance program.
- How does Flowserve Corporation support professional development for its employees, including Executive Assistants?
- Flowserve is committed to professional development and offers an Educational Assistance Program. The company culture encourages an enterprise mindset and provides industry-leading rewards and opportunities for growth.